2014 Maroondah Logo RGB.jpg

 

Ordinary Meeting of Council

 

Attachments

 

 

 

Monday 20 October 2014

 

 

 

Council Chambers, Braeside Avenue, Ringwood

 

 


ATTACHMENTS

 

 

Director Corporate Services

1.       Reports of Assembly of Councillors

Attachment 1: ..... 2014 September 15 - Assembly of Councillors - Public Record................ 3

Attachment 2: ..... 2014 October 06 - Assembly of Councillors - Public Record.................... 4

Attachment 3: ..... 2014 October 13 - Assemby of Councillors - Public Record..................... 6


ATTACHMENT No: 1 - 2014 September 15 - Assembly of Councillors - Public Record

 

Item  3

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 15 September          2014

Time: 6.00pm

Location: Meeting Room 4

Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson

 

Cr Rob Steane

Cr Natalie Thomas

 

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director City Development

Tim Cocks

Acting Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Stephen Onans

Acting Manager Finance & Governance

Cormac McCarthy

Open Space Coordinator                                           Item 2

Phil Medley

Integrated Planning Advisor                                       Item 5  

Danielle Butcher

Marketing Coordinator                                               Item 5

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Cr Samantha Marks

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

Wendy King, Director Community & Leisure Services

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Cr Willmott – Item 1 – Council Meeting Agenda – Narre Warren Land Fill Agreement

Council Officers:

Nil

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

2040 App

2

Maroondah Festival

3

Wyreena Logo Design

4

Playground Development Program 2014/2015

5

Items of a General Nature as Raised by Councillors

6

Council Meeting Agenda

 

Record completed by:

Council Officer

Stephen Onans

Title

Acting Manager Finance & Governance

 


ATTACHMENT No: 2 - 2014 October 06 - Assembly of Councillors - Public Record

 

Item  3

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

 

Assembly Details:

 

 

 

 

 

Date: Monday 6 October 2014

Time: 6.00 pm

Location: Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP (left at 7:48pm)

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson (entered at 6:20pm)

Cr Mary-Anne Lowe

Cr Rob Steane

Cr Natalie Thomas

Cr Samantha Marks

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Phil Turner

Director City Development

Tim Cocks

Acting Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Stephen Onans

Team Leader Governance

Joshua Burt

Team Leader Leisure Services                         Items 1 & 2

Noelene Greene

Program Manager Community Planning
& Development                                                         Item 3

Others:

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

 

Wendy King, Director Community & Leisure Services

 

Marianne Di Giallonardo, Director Corporate Services

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Items for Discussion:                    ## Confidential Item

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

AC Robertson Field

2

Maroondah Festival Overview


 

 

 

3

Draft Disability Policy & Action Plan 2014-2016

4

Parkwood Secondary College Site Update

5

Mullum Pavilion Update

6

Sportsfield Ground Renovation Program Update

7

Community Assistance Fund

8

Local Government Electoral Review Recommendations

9

Governance Matters

9A

Council's Honours/Recognition of Milestones & Achievements Policy

9B

Recognition of Achievements/Milestones

9C

Death of a Dignitary - CMT Operational Policy

10

Mayoral Charity Raffle

11

Moyne Shire Council Letter

12

Items of a General Nature Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 3 - 2014 October 13 - Assemby of Councillors - Public Record

 

Item  3

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 13 October 2014

Time: 4.15pm

Location: Onsite Inspections and Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson

Cr Samantha Marks

Cr Rob Steane

Cr Natalie Thomas

Cr Mary-Anne Lowe

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director City Development

Wendy King

Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Chris Zidak

Manager Business and Development

Andrew Fuaux

Manager Statutory Planning

Grant Meyer

Manager Integrated Planning

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

 

1

Site Inspections – 4.15pm to 6.00pm

-     Parkwood Secondary College Tortice Drive North Ringwood

Attendees:

All Crs except T.Dib, C.Gleeson, N.Thomas & L.Fitzgerald.

All Officers except M.Di Giallonardo, A.Fuaux, G.Meyer & C.Zidak.

 

-     Norwood Family and Children’s Centre Notlen Street Ringwood

Attendees:

All Crs except T.Dib, C.Gleeson & N.Thomas.

All Officers except M.Di Giallonardo, A.Fuaux, G.Meyer & C.Zidak.

 

-     Eastland Site Offices in Melbourne Street

Attendees:

All Crs attended.

All Officers except M.Di Giallonardo, A.Fuaux & A.Taylor.

 

 

 

 

Meeting resumed at Braeside Avenue, Meeting Room 4 at 6.45pm

:

Attendees

All Councillors present.

Council Officers present except W.King, A.Taylor & C.Zidak

 

2

Planning Workshop

 

 

A.Fuaux & G.Meyer left the meeting

 

3

Local Government Electoral Review Panel Recommendations

4

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services


 

2.       Councillor Representation Reports

Attachment 1: ..... 14 August 2014 Waste Management  Group Forum Minutes ............... 9


ATTACHMENT No: 1 - 14 August 2014 Waste Management  Group Forum Minutes

 

Item  4

 


 


 


 


 

3....... Financial Report: Two Months Ending 31 August 2014

Attachment 1: ..... 20 October 2014 - Financial report for two months ending 31 August 2014 15


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

FINANCIAL REPORT

Two months ended

31 August 2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

Contents

 

1                 EXECUTIVE SUMMARY.. 3

1.1              OPERATING PERFORMANCE. 3

1.2              CAPITAL PERFORMANCE. 3

1.3              FINANCIAL POSITION.. 4

2.                 FINANCIAL ANALYSIS. 5

2.1              OPERATING PERFORMANCE. 5

2.1.1          Operating revenue. 5

2.1.2           Operating expenses. 6

2.1.3          Directorate analysis. 8

2.2               CAPITAL PERFORMANCE. 9

2.3               FINANCIAL POSITION.. 11

2.4               CASH AND INVESTMENTS. 13

APPENDIX A.. 15

Income Statement. 16

Statement of Capital Works. 18

APPENDIX B.. 19

Managers’ Comments on Operating Statement Variances. 19

APPENDIX C.. 42

Manager’s Comments on Capital Variances. 42

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

1      EXECUTIVE SUMMARY

 

1.1         OPERATING PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Revenue

107,375

79,476

80,028

552

107,218

Expenditure

(107,108)

(17,479)

(16,726)

753

(106,092)

Net surplus (deficit) from ordinary activities

267

61,997

63,302

1,305

1,126

Net gain (loss) on disposal of property

(93)

(15)

70

85

(93)

Capital

Grants & contributions

8,175

1,556

1,565

9

4,960

Net surplus (deficit)

8,349

63,538

64,937

1,399

5,993

 

For the two months ended 31 August 2014 Council has recorded an operating surplus before capital revenue of $63.3 million, which is $1.3 million ahead of the year to date forecast budget (This equates to a 1.2% variance on total budgeted turnover). The major contributing favourable variance is public open space contributions of $398k. These contributions are a restricted asset and the expenditure of this money is tied to public open space improvements.

At this early period in the financial year contributions for open space have substantially exceeded expectations in number and value, if this trend continues the forecast expected at 30 June 2015 will be revised. There is no element of the operating budget that causes concern. (See also notes to Income Statement on page 17 and Appendix B.)

 

 

1.2         CAPITAL PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

53,847

7,795

7,179

616

41,211

 #YTD Actual expenditure includes Carried Forwards                ##Forecast Budget expenditure includes Carried Forwards

 

For  the  two  months  ended  31 August  2014  Council  has  expended  $7.2  million  on the capital works program, which is $0.6 million below the year to date forecast budget. All variances at this early period are of a timing nature. Projects currently below year to date forecast budget are:

·    Construction of Aquanation of $1.0m;

·    Dandenong Creek Shared Pathway rehabilitation of $110k;

and

·    Signalisation at Bedford Rd and Great Ryrie Rd, Ringwood of $79k.

 

Other projects that are currently ahead of program schedule are:

·    Stormwater drainage infrastructure of $135k;

·    Stormwater drainage at LeeAnn Crescent Croydon of $69k;

·    Intersection works at Dublin and Bedford Roads Ringwood of $46k;

·    Road reseal at Sturt Street South Croydon of $135k;

and

·    Footpath replacement works requiring urgent attention of $69k.

 

1.3         FINANCIAL POSITION

 

 

 

2014-15

2013-14

2013-14

 

Adopted

August YTD

August YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

29,297

17,360

33,441

32,332

 

The Financial Position as 31 August 2014 shows a cash and investment balance of $17.4 million which is $16.1 million lower than 31 August 2013. This reflects Council using its cash to fund the capital expenditure for Aquanation. Council has now commenced the tender process for loan borrowings.

 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

2.      FINANCIAL ANALYSIS

 

2.1         OPERATING PERFORMANCE

 

2.1.1      Operating revenue

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Revenues

Rates & garbage charges   *

73,662

73,576

73,615

39

73,662

User fees

15,479

2,502

2,471

(31)

15,489

Statutory fees & fines

3,323

386

422

36

3,319

Contributions - cash

1,500

250

615

365

1,500

Grants - Operating (recurrent)

11,792

2,417

2,476

59

11,692

Grants - Operating (non-recurrent)

798

195

212

17

735

Interest

914

165

148

(17)

914

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(15)

70

86

(93)

Total

107,375

79,476

80,028

553

107,218

Capital grants & contributions

8,175

1,556

1,565

9

4,960

Total operating revenue

115,550

81,032

81,593

562

112,178

 

* Rates actually received are in line with expectations and in accordance with the same trend as last year – see graph on page 12.

 

Revenue YTD Budget variances (graphical depiction of the table above)

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

Major Operating Revenue Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Rates & Charges

T

73,576

39

 

Supplementary Rates

T

273

 

32

Rates - Garbage

P

9,713

67

 

Contributions - cash

 

250

365

 

Open space contributions

T

217

398

 

User fees

 

2,502

 

31

Maroondah Leisure

T

1,610

 

84

Federation Estate

T

17

18

 

Wyreena

T

52

14

 

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year

Fav Favourable against budget, Unfav – Unfavourable against budget

 

As the major unfavourable variances are purely related to timing there is no cause for concern by Council.

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

2.1.2       Operating expenses

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Expenses

Employee costs

42,992

6,379

6,250

129

42,671

Materials and services

22,383

4,725

4,345

380

21,734

Contractors

22,936

3,427

3,097

330

22,888

Depreciation and amortisation

17,782

2,962

2,964

(2)

17,784

Finance costs

1,108

0

0

0

1,108

Total operating expenses

107,201

17,493

16,656

837

106,185

 


 

 

Expenses YTD Budget variances (depiction of the table above)

 

 

The majority of these are all favourable variances due to unexpended grants from previous and new grants received.  There is no cause for concern by Council at this time of year.

 

Major Operating Expense Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Materials and services

 

4,725

380

 

Street Lighting

T

242

26

 

Communications

T

91

37

 

Printing & Stationary

T

35

31

 

Grants Community Houses

T

31

31

 

Contractors

 

3,427

                330

 

Waste Management

T

1,654

142

 

Home Care (Respite, Personal & Property Maintenance)

T

730

124

 

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year, Fav Favourable against budget, Unfav – Unfavourable against budget

 

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.1.3      Directorate analysis

 

 

Forecast Budget Net cost

YTD Budget Net cost

YTD Actual Net cost

YTD Bud Var Net cost

$’000

$’000

$’000

$’000

Department

Chief Executive's Office

2,606

351

269

82

Corporate Services

21,610

2,353

2,256

97

Operations & Infrastructure

19,240

2,728

2,612

116

City Development

4,100

446

(38)

484

Community & Leisure Services

12,644

1,996

1,566

430

60,200

7,874

6,665

1,209

Capital Grants & Contributions

(8,175)

(1,556)

(1,564)

8

Net (Gain)/Loss on disposal of equipment

93

16

(71)

87

Other non-attributable 1

(60,467)

(69,873)

(69,967)

94

Net (surplus) deficit

(8,349)

(63,539)

(64,937)

1,398

 

1.   Other non-attributable includes rate & charges revenue, grants commission, depreciation and insurance.

 

 

 

Department net cost YTD Budget variances (depiction of the table above)

 

 

This graph shows that all directorates are showing a positive variance to the Year to Date Forecast Budget, which is a pleasing result to date.

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.2          CAPITAL PERFORMANCE

 

 

Amount

Forecast

YTD

YTD

YTD

Adopted

Carried Forward

Budget ##

Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

$’000

Capital works class

Roads & Footpaths

890

4,280

624

432

192

1,160

Local Area Traffic Management

0

360

100

0

100

320

Road Asset Enhancement

611

4,763

554

775

(221)

3,843

Roads to Recovery

571

891

150

217

(67)

300

Drainage

172

1,980

256

476

(220)

1,662

Recreational improvements

1,145

2,485

90

120

(30)

2,446

Plant & Fleet

152

3,180

0

548

(548)

3,028

Buildings & Facilities

4,428

32,794

5,739

4,475

1,264

26,937

Commercial Centres

149

630

0

1

(1)

105

Major Projects

253

699

10

0

10

200

Information Technology

292

1,152

117

31

86

860

Furniture and Equipment

188

633

155

104

51

350

Total capital works

8,851

53,847

7,795

7,179

616

41,211

#YTD Actual expenditure includes Carried Forwards                        ##Forecast Budget expenditure includes Carried Forwards and projects related to new capital grants.

 

Capital works YTD Budget variances by asset class (graphical depiction of the table above)

 


 

Capital works YTD expenditure cumulative

These graphs demonstrate that expenditure (and hence, the capital program) is primarily on budget at this early period in the year.

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area.

Major Capital Works Variances

 

 

 

YTD Budget for selected items

YTD Ahead of Budget

YTD Behind Budget

Var

$’000

$’000

$’000

Roads & Footpaths

                    624

 

                    193

Signalisation - Bedford/Great Ryrie

E

83

 

                        4

Dandenong Creek Shared Pathway Rehabilitation

CF

                    186

 

                    110

Road Asset Enhancement

                    554

                    221

 

Road Reseal Sturt Street South

T

                       -  

                    135

 

Footpath Replacement Works

T

                    175

                      69

 

Drainage

                    256

                    221

 

Stormwater Drainage Infrastructure

T

                       -  

                    135

 

Stormwater Drainage LeeAnn Cres

T

                      31

                      69

 

Buildings & Facilities

                5,739

 

                1,265

Aquanation

T

                4,614

 

                1,038

Note: Var T = Timing  P = Permanent  CF = Carried forward prior year  E = Externally funded

 

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area.  On the whole, the results indicate Council is well placed to deliver on the projects included within the 2014/15 Capital Budget as well as those projects carried forward into the 2014/15 year.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.3          FINANCIAL POSITION

 

 

 

 

 

2014-15

2013-14

Adopted

August YTD

August YTD

Budget

Actual

Actual

 

$’000

$’000

$’000

Cash and investments

29,297

17,360

33,441

 

The Financial Position as 31 August 2014 shows a cash and investment balance of $17.4 million which is $16.1 million lower than 31 August 2013. This reflects Council using its cash to fund the capital expenditure for Aquanation. Council has now commenced the tender process for loan borrowings.

 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

 

Actual cash & investments balance by month

This graph reflects that cash reserves are close to restricted assets at 31 August 2014 which is as a result of Council using its cash to fund the capital expenditure for Aquanation. The influx of September rate payments and along with draw down of loan borrowings for Aquanation will ensure there are sufficient cash reserves to cover both restricted assets and any fluctuations in cashflow.

 

 

 

 

 

 

 

.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

Actual rates outstanding balances by month

 

The August result indicates a similar level of rates outstanding as at the same stage last year.

Rates debtor collection rate by %

         

The level of collection of rate debtors during 2014/15 is in line with expectations.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.4          CASH AND INVESTMENTS

 

The following graphs indicate the diversification and credit ratings of the investment portfolio at the end of August. The table lists all the investments as at 31 August 2014. The investments were made in accordance with Council’s Investment Policy and all criteria specified in the Policy have been met.

Max % under policy = 50%

 

Min % under policy = 50%

 

These graphs indicate that the spread of investments both by credit rating and by institution meet the requirements of the Investment Policy.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

INVESTMENTS AS AT 31 AUGUST 2014

 

CREDIT

MATURITY

PERIOD

YIELD

TYPE

 AMOUNT

% of

 

RATING

DATE

DAYS

%

 

 $,000s

Total

Bank West

A-1+

 

 

2.45

 On-Call

            450

2.4%

National Australia Bank

A-1+

 

 

2.55

 On-Call

            801

4.3%

Suncorp Metway

A-1

3-Sep-14

      175

3.55

 T

            668

3.6%

Bank of Queensland

A-2

10-Sep-14

      196

3.70

 T

            605

3.2%

Commonwealth

A-1+

24-Sep-14

      212

3.50

 T

         1,000

5.3%

IMB

A-2

29-Sep-14

      209

3.50

 T

         1,000

5.3%

Suncorp Metway

A-1

29-Sep-14

      209

3.55

 T

         1,000

5.3%

ING

A-1

29-Sep-14

      209

3.80

 T

         1,000

5.3%

Suncorp Metway

A-1

2-Oct-14

      128

3.50

 T

            550

2.9%

Rural Bank Ltd

A-2

16-Oct-14

      143

3.51

 T

            650

3.5%

IMB

A-2

16-Oct-14

      212

3.50

 T

            850

4.5%

Rural Bank Ltd

A-2

22-Oct-14

      196

3.60

 T

         1,018

5.4%

Bank of Queensland

A-2

30-Oct-14

      149

3.65

 T

         1,000

5.3%

Bank of Melbourne

A-1+

5-Nov-14

      226

3.55

 T

            850

4.5%

ING

A-1

21-Nov-14

      183

3.81

 T

            815

4.3%

Rural Bank Ltd

A-2

27-Nov-14

      177

3.60

 T

         1,000

5.3%

ING

A-1

3-Dec-14

      197

3.52

 T

         1,000

5.3%

Commonwealth

A-1+

27-Oct-14

      180

3.50

 T

         1,017

5.4%

ING

A-1

14-Nov-14

      179

3.82

 T

            662

3.5%

Bendigo & Adelaide Bank LTD

A-2

23-Jan-15

      364

3.60

 NCD

            666

3.5%

Bendigo & Adelaide Bank LTD

A-2

9-Jun-15

      368

3.70

 NCD

         1,134

6.0%

Bank of Melbourne

AA-

13-Mar-18

   1,461

4.25

 T

         1,057

5.6%

TOTAL INVESTMENTS

 

 

 

 

 

       18,795

100%

 

T = Term Deposit NCD = Negotiable Certificate of Deposit

 

Council’s performance against the industry wide benchmark (90 day Bank Bill Swap Reference Rate – Average Bid which summarises the returns on banks bills over the time period chosen) is

(Source: Australian Financial Markets Association)

 

2.71%
(industry benchmark)

Maroondah Investment Portfolio as at 31 August  2014 

This represents a favourable return on investments

3.64%


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX A

 

Income Statement

Statement of Capital Works

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

MAROONDAH CITY COUNCIL

Income Statement

For the 2 months ended 31 August, 2014

 

YTD

YTD

YTD

Annual

Forecast

Actual

Forecast

Adopted

Forecast

Budget

Variance

Budget

$'000

$'000

$'000

$'000

Note

$'000

Income

Rates & charges     

73,662

73,576

73,614

(39)

73,662

Statutory fees & fines

3,323

386

421

(36)

3,319

User fees

15,479

2,502

2,471

31

15,489

Contributions - cash

1,500

250

615

(365)

1

1,500

Grants - Operating (recurrent)

11,792

2,419

2,476

(57)

11,692

Grants - Operating (non-recurrent)

798

195

212

(17)

735

Interest received

914

165

148

17

914

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(15)

70

(86)

(93)

Total Income

107,375

79,476

80,028

(552)

107,218

Expenses

Employee costs

42,992

6,379

6,250

129

42,671

Materials and services

22,383

4,725

4,345

380

2

21,734

Contractors

22,936

3,427

3,097

330

3

22,888

Depreciation and amortisation

17,782

2,962

2,964

(2)

17,784

Finance costs

1,108

0

0

0

1,108

Total expenses

107,201

17,494

16,656

838

106,185

Underlying Surplus (Deficit)

174

61,982

63,372

(1,390)

1,033

Grants - Capital (recurrent and non-recurrent)

8,175

1,556

1,565

(9)

4,960

Comprehensive result

8,349

63,538

64,937

(1,399)

5,993


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

CLASSIFICATION STATEMENT (SUMMARY OF VARIANCES)

INCOME STATEMENT FOR THE PERIOD ENDED 31 AUGUST 2014                                                                                         

                                   Items in brackets ( ) indicate unfavourable variance                                                                                              

NOTE 1                    Higher than anticipated Open Space Contributions $398k.                                                                                  

                                  

NOTE 2                    The Karralyka Centre is $41k below budget the majority of which is in the Theatre. Overall their income is $9k above budget with expenditure under budget by $39k the net result for the year thus far is $48k better off against budget.

                                   Electricity for street lighting is below budget $26k.

                                   The remainder of the variance is spread across a wide range of activities.

                                    

NOTE 3                     Waste Management contractor payments are $142k below budget mainly relating to green waste processing.

                                Home Care (including Home Care, Personal Care and Respite Care are $124 below budget.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

MAROONDAH CITY COUNCIL

Statement of Capital Works

For the 2 months ended 31 August, 2014

 

Forecast

YTD

YTD

YTD

Adopted

Budget

Forecast Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

Land

0

0

0

0

0

Roads

11,622

1,438

1,425

13

5,978

Drainage

1,980

256

476

(220)

1,662

Recreational Improvements

                             2,485

                           90

                   120

-                    30

                2,396

Buildings

32,793

5,739

4,475

1,265

26,937

Plant, fleet, furniture & equipment

4,966

271

683

(412)

4,238

Total capital works

53,847

7,795

7,180

615

41,211

 

#YTD Actual expenditure includes Carried Forwards

##Forecast Budget expenditure includes Carried Forwards, future years’ projects brought into this year (e.g. Norwood Family & Children’s Centre) and projects related to new capital grants.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

 

Managers’ Comments on Operating Statement Variances

 

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

VARIANCES – OPERATING

Comments (for variances = or > $30,000)

Manager Level

I/E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Finance & Governance

E

49,014

Green Waste Processing - Contractors

Under short term contract with a 14 day cancellation period. It is difficult to estimate the budget as the rate varies depending on where MWRRG directs Council to use.

No action required

I

66,895

Waste Garbage charge

Additional supplementaries since budget compilation.

Forecast change will be processed in September.

Revenue, Customer Service & Property

I

(32,234)

Rates Supplementary

Eastland demolition supplementary valuation processed after settlement of 2012 valuations and agreement with QIC on how the valuation for the new developments would be staged.  Impact on valuation higher than anticipated.

Will monitor income for this account during the course of the year.

Major Projects & Business Development

E

(30,614)

Main St Croydon Special Rates Expenditure

The payment was made at the beginning of the quarter as opposed to the end of the quarter as initially forecast. 

Will monitor income for this account during the course of the year.

Statutory Planning

I

398,234

Open Space Contributions

Contributions have substantially exceeded expectations in number and value.

Should the trend continue a budget variation will be necessary.

I

(33,334)

Stat Plan - Contributions

Too early in period to report.

No action required

Assets

E

36,556

Maintenance New Works – Facility Mgt - Contractors

The expenditure associated with this account is proposed to be utilised for the Parkwood Secondary College project (for the various maintenance components) and for the engagement of a contractor to assist the Building Projects function within the Assets area. The Parkwood project has been delayed due to DEECD, and the engagement of the contractor has just commenced. 

Operations

E

(37,608)

Reactive Maintenance - Contractors

Recent wind storm caused additional works.

E

50,166

Maintenance Infrastructure Levy

Reallocation to various maintenance accounts needs to be done.

Forecast variation to be processed in September.

E

(93,130)

Street Tree Pruning - Contractors

Extra works done as the result of data collection contract.

E

44,787

Paths - Contractors

Wet conditions delayed works on the paths.

Leisure, Culture & Youth

E

8,653

Karralyka – Gross Income

Functions income achieved $38,517 ahead of targeted outcome, and Theatre was $29,864 down on targeted income, overall Karralyka has increased sales in functions and in private theatre use. Nett position is $48k favourable.

No action required

E

38,895

Karralyka – Gross Expenditure

Expenses have been closely managed in the three sectors of Karralyka - food, beverage and staffing have reduced. Nett position is $48k favourable.

No action required

Community Services

I

42,376

Emergency Mgt - Contributions

Timing of invoicing to Yarra Ranges for EM salary.

No action required

E

38,841

HACC – Respite - Contractors

Timing - currently under HACC target YTD due to July school holiday cancellations.

No action required - monitor over next month period


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

 

Manager’s Comments on Capital Variances

 

 

 

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

VARIANCES – CAPITAL

Comments (for variances = or > $30,000)

Manager Level

I/E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Chief Executive Officer

E

1,038,417

Aquanation

Budget phasing slightly different from actual spend.

No action required.

Integrated Planning

E

50,000

Sustainable Maroondah Fund

Intended to buy streetlight hardware for bulk change project in July/Aug however there has been a delay due to SP Ausnet approvals.

No action required monies will be fully expended by end of calendar year.

E

75,000

Energy Revolving Fund

As above.

As above.

Engineering & Building Services

E

(134,599)

Storm water Drainage Infrastructure

Ringwood Street drain collapse - emergency work undertaken

Will submit revised forecast variations

E

(45,747)

Intersection Works – Dublin/Bedford Roads

Forecast variation not lodged due to project funding from Carry Forward

Will submit revised forecast variations

E

(69,461)

Storm water Drainage – LeeAnn Crescent

Forecast variation not lodged for Carry Forward component of budget

Will submit revised forecast variations

E

(43,224)

Footpath Construction Program

Project commenced ahead of schedule

Will submit revised forecast variations

E

60,000

LATM – Traffic Lights & Pedestrian Crossing

Funds reallocated to cover additional works at the Bedford Road / Dublin Road intersection works now underway.

Will submit revised forecast variations

E

79,133

Signalisation – Bedford/Great Ryrie

Contract has been awarded for works, however currently on hold due to issues between Federal / State Government funding arrangements.

Will submit revised forecast variations

E

109,676

Dandenong Creek Shared Pathway Rehabilitation

Forecast variation not lodged due to project funding from Carried Forward

Will submit revised forecast variations

E

(135,382)

Road Reseal – Sturt St South

Project completed in August.

Revised phasing for forecast

E

(66,796)

Roads to Recovery – Colchester Road

Project currently under construction, however forecast variation not lodged for Carried Forward funding component.

Will submit revised forecast variations

Operations

E

(69,438)

Footpath Replacement Works

Extra works done as a result of Hanson's works orders.

E

50,115

Ringwood Lake Information Board

Project phasing to be reviewed.

Maroondah Leisure

E

69,388

Equipment Replacement

Equipment (Aquahub lockers) has been ordered and now awaiting delivery and installation.

Delivery and installation expected once equipment has been manufactured.

Leisure Culture & Youth

E

71,837

North Ringwood Community Childcare – Funding Assistance

Project yet to be completed. Delayed due to contractor and should be completed in the next 1-2 months. Job is being project managed by Councils assets department.

 


4.       Council Honours / Recognition of Milestones & Achievements Policy

Attachment 1: ..... 2014 October 20 - Council Honours Recognition of Milestones & Achievements Policy........ 40


ATTACHMENT No: 1 - 2014 October 20 - Council Honours Recognition of Milestones & Achievements Policy

 

Item  8

 

 

Picture1

 

COUNCIL HONOURS /

RECOGNITION OF MILESTONES & ACHIEVEMENTS

 

 

COUNCIL POLICY

 

Revised as at 20 October 2014 (Trim Ref: 14/129289)

 

 

PURPOSE:

 

§ To identify significant individual and community group milestone events, and

 

§ To clarify the variety of methods available to Council to formally recognise key milestone events and significant contributions made to the community of Maroondah by Councillors, Residents, Community Organisations and Council Employees.

 

 

OBJECTIVES

 

To establish a framework for the recognition of significant milestone events achieved by Councillors, Community Organisations, Residents and Council Employees within the City of Maroondah.

 

 

STATEMENT OF PRACTICE:  (refer also Summary Overview – page 6).

 

 

Honorary Freeman

 

 

Criteria:-

 

§ Eminent achievement and merit of the highest degree in service of the local community

 

§ Maroondah residency

 

Council shall, during its 4 year term, undertake a review of potential candidates biennially (every second year) or on any other occasion if brought forward directly by a Councillor, initially at an Assembly of Councillors briefing, with any subsequent recommendations being submitted to a subsequent Ordinary Meeting of Council for consideration.

 

Recipient/s to receive a Letter Under Seal from Council and Plaque depicting Council’s Coat of Arms, to be presented by the Mayor at an appropriate function.


 

 

Keys to the City

 

It is envisaged that this means of recognition would be rarely used.

May be considered as a ‘one off’ due to exceptionally high achievement.

 

Criteria:- usually presented to high profile individuals, e.g. visiting celebrities/dignitaries or well known athletes, to allow residents to show their appreciation for a person or group achievement in a particular activity or field.  For instance presentation to a sporting team that has won a premiership in the highest sporting category available to it, or to a Maroondah resident that has won a medal in the Olympic Games/ Commonwealth Games

 

Council shall meet as and when required to consider potential candidates, initially at an Assembly of Councillors briefing, with recommendations being submitted to a subsequent Ordinary Meeting of Council for consideration.

 

Recipient/s to receive a Letter Under Seal from Council, to be presented by the Mayor at an appropriate function

 

 

Freedom of Entry

 

Requests received shall be referred to at an Assembly of Councillors briefing for consideration, as and when required, with recommendations being submitted to a subsequent Ordinary Meeting of Council for adoption.

 

Council, upon acceding to any such request, shall confer the Freedom of Entry by way of a Letter Under Seal, presented by the Mayor at a suitable ceremonial event arranged in liaison with the applicant - usually a parade by the Regiment along a designated route.

 


 

Citizen of the Year/Young Citizen of the Year/Community Event of the Year

 

Nominations to be considered by a Panel, comprising the Mayor and three Councillors.

 

Recognition shall occur annually as part of Maroondah’s Australia Day celebrations.

 

§ Recipients of Awards shall be presented with Certificates

 

§ Other nominees shall receive Certificates of Acknowledgement

 

Presentations shall be made by the Mayor at the annual Australia Day Ceremony.

 

 

Australian Honours

 

§ Order of Australia medal,

§ Australian Bravery decorations,

§ Military medals for Gallantry and for Distinguished and Conspicuous Service,

§ Commemorative medals, and

§ Meritorious Service and Long Service medals.


 

The Honours List is published twice a year, i.e.

 

§ Australia Day - 26 January, and

§ Queen’s Birthday in June.

 

Recipient/s of Australian Honours who reside within the City of Maroondah shall receive a Letter Under Seal of Council and Plaque depicting Council’s Coat of Arms.

 

The Mayor, or Ward Councillor acting on behalf of the Mayor, shall personally present Letters under Seal at an appropriate location as determined by the Mayor.

 

 

Anniversary Messages – Birthday/Wedding Milestones

 

Residents and Community Groups of the City of Maroondah, who have achieved the following significant milestones, shall receive a congratulatory Letter Under Seal from Council:

 

§ 100 year birthday celebration *

§ 50 year wedding anniversary *

 

* when Council is made aware of such milestones.

 

The Mayor, or Ward Councillor acting on behalf of the Mayor, shall personally present Letters under Seal at an appropriate location as determined by the Mayor.


 

 

Councillors – Service Milestones

 

Milestones of 10, 20 & 25 years service by a Councillor to the Maroondah community (including service with the former Cities of Croydon and Ringwood) shall be acknowledged in the following manner (in accord with Council’s policy adopted 16 November 1998):

 

§ Presentation of a Letter Under Seal, together with a gift to the value of $100, at the annual Volunteers’ Recognition Function.

 

 

Volunteers – Service Milestones

 

A ‘volunteer’ is defined as an unpaid person who assists with the delivery of Council programs or activities for the benefit of the community. A volunteer does not undertake the work of paid employee.

 

Volunteers shall be acknowledge in accord with HR Policy 16-01, which in part, provides:

 

§ All volunteers are to be invited to attend a suitable function hosted by the Mayor annually in November / December.

 

§ Upon resignation a volunteer who has completed less than 10 years service is sent a letter of appreciation jointly signed by the Supervisor and Manager, if appropriate.

 

§ Upon completion of 10, 20, 30 years service a volunteer is presented with a Letter Under Seal, at the Annual Volunteers’ Recognition Function.

 

§ Upon retirement of a volunteer who has completed 10 + years service, the Mayor is to be advised and a presentation of a Letter Under Seal is to be made at a suitable function.


 

The supervisor of each program where volunteers are engaged is responsible to monitor the length of service of each volunteer that is active in that program. Any period of suspension of active participation is to be recorded on the ‘Volunteer Registration Form’ and shall not count toward the completion of periods outlined above.

 

Other Achievements of Community Organisations or Residents

 

When Council is made aware of other significant occasions, including sporting achievements or achievements of scouts/guides, the matter shall be raised at an Assembly of Councillors comprising all Councillors, at which time it shall be determined whether to issue a Letter Under Seal, Certificate of Appreciation/Recognition, or Letter of Appreciation/Recognition signed by the Mayor.

 

 

 

 

Council Employees – Service Milestones

 

Long Service:

Milestones of 10, 20, 30 or 40 years service by employees (including continuous service with the former Cities of Croydon and Ringwood) shall be acknowledged in accord with HR Policy 05-02, which in part, provides-

 

Employees will receive a Letter under Seal of Council and a gift of their choice, valued as follows:

 

10 years                        $200

20 years                        $400

30 years                        $750

40 years                        $1000

 

Due to the practicalities of purchasing a large number of gifts, staff shall be presented with a cheque for the above amounts at the function and a record kept of the gifts they select.

 

The presentations shall occur at an annual cocktail function held at the Karralyka Centre.

 

REV Category 3 & 4 Awards:

Recipients of Category 3 & 4 REV Awards during the previous 12 months shall receive a Letter Under Seal at an annual cocktail function held at the Karralyka Centre, in conjunction with recognition of the Long Service Milestones.

 

Resignation / Retirement:

Upon resignation or retirement, employees will be recognised in accord with

HR Policy 13-04, which in part provides:

 

v 1 Year - 20 Years of Service

o    Leaving Gift/Voucher to the value of $25 for each completed year of service

o    Farewell Function (in Service Area or Lunchroom).

 

v 20 Years +

o    Leaving Gift/Voucher to the value of $25 for each completed year of service

o    Appropriate Function (nominated by Director)

o    Letter of Appreciation signed by Mayor (for retiring employees).

 

 

PROCESS - LETTERS UNDER SEAL

 

The relevant Responsible Officer shall prepare the Letter/s Under Seal and forward same electronically via TRIM email link to the Manager Communications & Marketing.

 

Manager Communications & Marketing will ensure consistency of style and return to the Responsible Officer who will arrange for the printing, signing, framing and presentation of the letter/s, in liaison with the Councillor Support Officer.

 

 


 

 

RESPONSIBLE OFFICER/S:

 

Honorary Freeman

Finance & Governance – Team Leader Governance

Keys to the City

Finance & Governance – Team Leader Governance

Freedom of Entry

Finance & Governance – Team Leader Governance

Citizen of the Year/Young Citizen of the Year/Community Event of the Year

Communications & Marketing and Councillor Support Officer

Australian Honours

Finance & Governance – Team Leader Governance

Anniversary Messages – Birthday/Wedding Milestones

Councillor Support Officer

Other Achievements of Community Organisation or Residents

Service Area Managers (in liaison with Councillor Support Officer)

Council Employee – Service Milestones

 

Communications & Marketing (as per HR Policy No. HR05-02)

Council Employee – Resignation/ Retirement

Service Area Managers (in liaison with Councillor Support Officer as per HR Policy No. HR13-04)

Councillors – Service Milestones

Communications & Marketing and Councillor Support Officer

Volunteers – Service Milestones

Communications & Marketing (in liaison with Service Area Managers as per HR Policy No. HR16-01)

REV Category 3 & 4 Awards

Communications & Marketing (in liaison with Service Area Managers)

 

RELATED COUNCIL POLICIES AND OTHER DOCUMENTS:

 

HR Policy No.05-02

Recognition of Service Milestones (Council Employees)

HR Policy No.13-04

Leaving Gifts & Farewell Functions (Council Employees)

HR Policy No.16-01

Volunteers

Council Policy

Councillors – Service Milestones (adopted by Council 16 Nov. 1998)

 


 

 

summary overview

 

 

Event / Occasion

 

Instrument

 

Letter Under Seal

Certificate of Appreciation/

Recognition

Letter of Appreciation/

Recognition

Honorary Freeman

·  

 

 

Keys to the City

·  

 

 

Freedom of Entry

·  

 

 

Australia Day –  Citizen/Young Citizen/Community Event of the Year

 

·  

 

Australian Honours

·  

 

 

Anniversary /Birthday/Wedding Milestones

·  

 

 

Councillors – Service Milestones

·  

 

 

Volunteers – Service Milestones

·  

 

 

Other Achievements

·  

·  

·  

Council Employees – Service Milestones

 

 

 

Long Service

·  

 

 

REV Category 3 & 4 Awards

·  

 

 

Resignation / Retirement

·  

 

 

 


 

 

Director City Development

1.       DRAFT Disability Policy & Action Plan 2014-2018

Attachment 1: ..... Draft Disability Policy & Action Plan 2014-2018................................ 47


ATTACHMENT No: 1 - Draft Disability Policy & Action Plan 2014-2018

 

Item  2

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Draft Disability Policy & Action Plan 2014-2018

 

Item  2

 



2....... Maroondah Business Advisory Committee

Attachment 1: ..... Maroondah Business Advisory Committee Terms of Reference Aug 2014........ 80


ATTACHMENT No: 1 - Maroondah Business Advisory Committee Terms of Reference Aug 2014

 

Item  3

 

DRAFT TERMS OF REFERENCE

MAROONDAH BUSINESS ADVISORY COMMITTEE

 

AUGUST 2014

 

Role of Business Advisory Committee

 

To provide input and direction to ensure the projects and programs of Maroondah City Council that support new and Small – Medium Enterprises (SME’s) continue to impact positively on local businesses

 

In particular the role of the Committee will be to:

 

·        Act as a sounding board for future Council funded proposals/projects;

·        Suggest new projects/programs for Council to pursue which will positively impact on local businesses;

·        Provide a formal link between the Municipality and key stakeholders/leaders in the economy on specific projects/programs;

·        Provide feed-back and practical advice regarding additional ways in which the Council can further assist members of the business community;

·        Provide input into the development of submissions for funding, and

·        Provide strategic direction and feedback on local economic performance.

 

 

Membership

 

·      3 Councillors – (one representing each ward) as appointed by Council.

·      Council Officers – Manager Business & Development and 1 or 2 officers will also provide administrative and specialist advice.  Other offices may be present at specific Committee meetings dependent upon the issues for consideration

·      Business Representatives – Up to 8 SME Business Representatives appointed through and expression of interest process for a period of two years.  Business Representation will be a proportionate representation of the current business mix within Maroondah and are to be selected based on their broad range of views, skills and knowledge with regard to local business issues.

 

Proxies

 

No proxies are permitted for any Committee Member.


 

Tenure of Membership

 

Appointment of Councillor membership is conducted on an annual basis in accordance with Statutory Council meeting outcomes.

 

Appointment of Business Representatives is for the current tenure of the Committee.  Council will consider all nominations and determine the Business Representatives.

 

 

Meeting Frequency

 

Meetings will be 4 times per year.  Meetings will usually commence at 12:00 noon and generally run no longer than 2 hours duration.

 

The meeting cycle may be changed during the life of the Committee with a majority vote of the Committee.

 

Further Committee meetings may arise from time to time as issues dictate.  Members of the Business Advisory Committee may be approached outside of the formal meeting cycle on an individual basis to provide further input into the development of particular programs or issues.

 

Chair of Business Advisory Committee

 

Meetings are to be chaired by a Maroondah City Councillor.

 

·    If the Mayor is one of the Council representatives, then he/she is automatically the chair of the Committee.  The Mayor may decline, in which case the chair reverts to a Councillor.

·    If a Councillor declines or is unavailable to attend a meeting, then it may revert to a business representative of the Committee.

 

Record of Proceedings

 

Council Officers will provide necessary administrative support and technical advice to the Advisory Committee.

 

All meetings are to be recorded and such records are to be entitled Record of Proceedings.  This reflects the legal status of the Committee in that it is an advisory body, providing advice on issues to Council.

 

Format of the Record of Proceedings:-

 

·    Headers to display name of Committee and meeting date

·    Footers to display page numbers

·    Agenda to have normal standard headings – Apologies, Confirmation of Record of Proceedings, Declaration of Conflict of Interests, Items Arising, Reports, General Business, Other Items


 

Circulation of Agenda Items and Record of Proceedings

 

Agenda items and record of proceedings from previous meetings will be circulated to members prior to each meeting.

 

Agenda items should be provided at least 10 days prior to the meeting to the responsible Council Officer to allow for consideration and comment.

 

Agendas to be circulated to all members of the Committee at least 5 days prior to the meeting date.

 

 

Report to Council

 

The Committee is to report to Council on a yearly basis.  Such report to include actions, activities, achievements and any other items of note.

 

Voting Rights

 

·   A quorum is 50% + 1 of the Advisory Committee members eligible to vote.

·   All Councillors have voting rights.

·   All Business Representatives have voting rights.

·   Council Officers are to provide administrative support and technical advice to the Advisory Committee.  They have no voting rights (unless formal appointment to the Advisory Committee via Council resolution).

 

Tenure of Committee

 

The Committee is to have a tenure of two years.  Councillor representation will equate to the current Council term (to November 2016).

 

Council may at any time, during the tenure of the Committee, resolve to cease its operation.

 

Review of Committee

 

These Terms of Reference are subject to review:

 

A)  after the next Council election to be held in November 2016; or

B)  earlier if deemed necessary by Council.


 

 

Director Community & Leisure Services

1.       MAV HACC Transition Statement of Intent

Attachment 1: ..... 2014 October 20 Council Meeting Statement of Intent between the ~ Government represented by the Municipal Association of Victoria attachment to Council report (PDF copy).. 84


ATTACHMENT No: 1 - 2014 October 20 Council Meeting Statement of Intent between the ~ Government represented by the Municipal Association of Victoria attachment to Council report (PDF copy)

 

Item  3