2014 Maroondah Logo RGB.jpg

 

 

 

 

 

Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 20 October 2014, commencing at 7.30pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

 

 

 

 

 

 


ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 15 September 2014.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Oath of Office - Councillor Mary-Anne Lowe                                                          5

2.       Attendance Reports                                                                                                  7

3.       Reports of Assembly of Councillors                                                                         9

4.       Councillor Representation Reports                                                                         17

5.       Audit & Risk Advisory Committee Report                                                              24

6.       Financial Report: Two Months Ending 31 August 2014                                         26

7.       Notice of Intention to cause a General Valuation to be made                                54

8.       Council Honours / Recognition of Milestones & Achievements Policy                  56

9.       Council Meeting Schedule 2014                                                                             64

Director City Development

1.       Formal Consideration of Annual Report 2013-14                                                   66

2.       DRAFT Disability Policy & Action Plan 2014-2018                                                72

3.       Maroondah Business Advisory Committee                                                          108

Director Community & Leisure Services

1.       Lease Agreement For Maroondah Kindergartens and Early Childhood Facilities 114

2.       Maroondah Carols by Candlelight 2014                                                               119

3.       MAV HACC Transition Statement of Intent                                                          122  

8.       Documents for Sealing

1.       Recognition of Achievements / Milestones                                                          136  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Director Community & Leisure Services

1.       Tender Evaluation Report - Contract 20712 Maroondah Leisure Health & Fitness Equipment

Director Operations & Infrastructure

1.       Tender Evaluation Report - Contract 20711 Construction of Norwood Pavilion

2.       Tender Evaluation Report - Contract 20718 Colchester Road Rehabilitation Works - Stage 2  

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Oath of Office - Councillor Mary-Anne Lowe

Item 1

 

Purpose

To note the taking of the Oath of Office for a Councillor by Councillor-Elect Mary-Anne Lowe on Monday 6 October 2014.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community.

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups.  Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and 'champion' local needs.

Key Directions 2014 – 2015:

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Mary-Anne Lowe was declared elected as a Councillor for Mullum Ward following a countback election conducted by the Victorian Electoral Commission (VEC) held on Thursday 11 September 2014.  The election was required due to a vacancy on Council caused by the passing of former Councillor Ann Fraser.

Issue / discussion

At the time of the countback election, held by the VEC Ms Mary-Anne Lowe was overseas.  The first opportunity for her to be sworn in as a Councillor by taking the Oath of Office was Monday 6 October 2014.

 

The formal documentation regarding the Oath of Office should be formally noted by Council and form part of the official Council Minutes from a statutory and governance perspective, as articulated in the Key Direction above.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not applicable as it is a statutory requirement to conduct a countback election where a vacancy occurs within a multi-member ward.

Conclusion

That the Oath of Office be noted and form part of the formal Council Minutes for this meeting.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL NOTES THE OATH OF OFFICE BY COUNCILLOR MARY–ANNE LOWE SWORN ON 6 OCTOBER 2014 AND RESOLVES THAT SUCH DOCUMENT BECOME PART OF THE OFFICIAL MINUTES TO THE COUNCIL MEETING HELD ON 20 OCTOBER 2014

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 2

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 - 2015

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 3

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration. As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed. This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and appendix details formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 15 September, 6 October and 13 October 2014 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings. At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2014 September 15 - Assembly of Councillors - Public Record

2.

2014 October 06 - Assembly of Councillors - Public Record

3.

2014 October 13 - Assemby of Councillors - Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 15 September, 6 October and 13 OCTOBER 2014

 


ATTACHMENT No: 1 - 2014 September 15 - Assembly of Councillors - Public Record

 

Item  3

 

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 15 September          2014

Time: 6.00pm

Location: Meeting Room 4

Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson

 

Cr Rob Steane

Cr Natalie Thomas

 

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director City Development

Tim Cocks

Acting Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Stephen Onans

Acting Manager Finance & Governance

Cormac McCarthy

Open Space Coordinator                                           Item 2

Phil Medley

Integrated Planning Advisor                                       Item 5  

Danielle Butcher

Marketing Coordinator                                               Item 5

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Cr Samantha Marks

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

Wendy King, Director Community & Leisure Services

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Cr Willmott – Item 1 – Council Meeting Agenda – Narre Warren Land Fill Agreement

Council Officers:

Nil

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

2040 App

2

Maroondah Festival

3

Wyreena Logo Design

4

Playground Development Program 2014/2015

5

Items of a General Nature as Raised by Councillors

6

Council Meeting Agenda

 

Record completed by:

Council Officer

Stephen Onans

Title

Acting Manager Finance & Governance

 


ATTACHMENT No: 2 - 2014 October 06 - Assembly of Councillors - Public Record

 

Item  3

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

 

Assembly Details:

 

 

 

 

 

Date: Monday 6 October 2014

Time: 6.00 pm

Location: Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP (left at 7:48pm)

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson (entered at 6:20pm)

Cr Mary-Anne Lowe

Cr Rob Steane

Cr Natalie Thomas

Cr Samantha Marks

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Phil Turner

Director City Development

Tim Cocks

Acting Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Stephen Onans

Team Leader Governance

Joshua Burt

Team Leader Leisure Services                         Items 1 & 2

Noelene Greene

Program Manager Community Planning
& Development                                                         Item 3

Others:

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

 

Wendy King, Director Community & Leisure Services

 

Marianne Di Giallonardo, Director Corporate Services

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

AC Robertson Field

2

Maroondah Festival Overview

3

Draft Disability Policy & Action Plan 2014-2016

4

Parkwood Secondary College Site Update

Matters Discussed:

## Confidential Item

 

 

 

5

Mullum Pavilion Update

6

Sportsfield Ground Renovation Program Update

7

Community Assistance Fund

8

Local Government Electoral Review Recommendations

9

Governance Matters

9A

Council's Honours/Recognition of Milestones & Achievements Policy

9B

Recognition of Achievements/Milestones

9C

Death of a Dignitary - CMT Operational Policy

10

Mayoral Charity Raffle

11

Moyne Shire Council Letter

12

Items of a General Nature Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 3 - 2014 October 13 - Assemby of Councillors - Public Record

 

Item  3

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 13 October 2014

Time: 4.15pm

Location: Onsite Inspections and Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson

Cr Samantha Marks

Cr Rob Steane

Cr Natalie Thomas

Cr Mary-Anne Lowe

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director City Development

Wendy King

Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Chris Zidak

Manager Business and Development

Andrew Fuaux

Manager Statutory Planning

Grant Meyer

Manager Integrated Planning

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Trevor Welsh, Director Operations & Infrastructure

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

1

Site Inspections – 4.15pm to 6.00pm

-     Parkwood Secondary College Tortice Drive North Ringwood

Attendees:

All Crs except T.Dib, C.Gleeson, N.Thomas & L.Fitzgerald.

All Officers except M.Di Giallonardo, A.Fuaux, G.Meyer & C.Zidak.

 

-     Norwood Family and Children’s Centre Notlen Street Ringwood

Attendees:

All Crs except T.Dib, C.Gleeson & N.Thomas.

All Officers except M.Di Giallonardo, A.Fuaux, G.Meyer & C.Zidak.

 

-     Eastland Site Offices in Melbourne Street

Attendees:

All Crs attended.

All Officers except M.Di Giallonardo, A.Fuaux & A.Taylor.


 

 

Meeting resumed at Braeside Avenue, Meeting Room 4 at 6.45pm

:

Attendees

All Councillors present.

Council Officers present except W.King, A.Taylor & C.Zidak

 

2

Planning Workshop

 

 

A.Fuaux & G.Meyer left the meeting

 

3

Local Government Electoral Review Panel Recommendations

4

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 4

 

Purpose

To receive and note the following meeting minutes of the Metropolitan Waste Management Forum Meeting held 14 August 2014 and to provide an opportunity for Council’s representative to provide a further verbal report.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 - 2015

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term. The following appointments were made on 25 November 2013.

 

Cr Les Willmott is Council’s representative on the Metropolitan Waste Management Forum with Cr Dib as substitute representative.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

14 August 2014 Waste Management  Group Forum Minutes

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF THE METROPOLITAN WASTE MANAGEMENT FORUM MEETING HELD 14 AUGUST 2014

 


ATTACHMENT No: 1 - 14 August 2014 Waste Management  Group Forum Minutes

 

Item  4

 


 


 


 


 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Audit & Risk Advisory Committee Report

Item 5

 

Purpose

To report to Council on the outcomes of the Audit & Risk Advisory Committee Meeting held on 17 September 2014.

Strategic / policy issues

The Local Government Act 1989 prescribes that Council must establish an Audit & Risk Advisory Committee and that such committee will be advisory in nature. The Audit & Risk Advisory Committee provides a mechanism for Council to strategically examine various aspects of the Council operations to ensure risk management, legal compliance, financial control and governance measures are in place.

Background

Council’s Audit & Risk Advisory Committee consists of both Council and external representatives. The Mayor, Cr Les Willmott and Cr Tony Dib are Council representatives on the Committee.

 

The external members are Dr John Purcell (chair), Mr Hugh Parkes and Ms Julie Postma.  Dr Purcell was an apology at this particular meeting.

 

The Audit & Risk Advisory Committee Charter requires that this Committee report to Council on the findings and recommendations from its meetings. This report provides a summary of matters under consideration by the Audit & Risk Advisory Committee of the meeting held on Wednesday 17 September 2014.

Issue / discussion

The Audit & Risk Advisory Committee refers the following items to Council for information.

 

A number of other Items were confidentially considered by the Audit & Risk Advisory Committee including: Internal Audit report relative to Computer Assisted Audit Techniques (CAAT) – General Ledger, Vendors and Payroll and an update review of 2013-2016 Audit Status Report was discussed.

FINANCIAL / ECONOMIC ISSUES

Council’s budget provides for the operation of the Audit & Risk Advisory Committee and for the completion of an Internal Audit Program.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

This report provides a summary of the outcomes of the Audit & Risk Advisory Committee meeting held on Wednesday 17 September 2014.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY 17 SEPTEMBER 2014.

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Financial Report: Two Months Ending 31 August 2014

Item 6

 

Purpose

To present the financial statements for the two months ending 31 August 2014.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

 

Vision Statement: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

 

Key Directions 2013-2017:

 

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

In accordance with Sections 136, 137 and 138 of the Local Government Act 1989, Council is required each quarter to consider the financial performance of the municipality against budget for the year to date (YTD). Whilst a comprehensive suite of reports is provided to the Audit & Risk Advisory Committee and Council each quarter it is considered financially prudent to provide a brief monthly report to Council in order to track performance to budget between the quarterly reports.

 

This requirement is not a substitute for the more frequent range of detailed financial reports that continue to be provided to Council management.

 

The attached financial statements contain an Income Statement (Operating Statement) and Statement of Capital Works. The Income Statement is presented per accounting standards by nature.

 

The statements have been prepared on the basis of accrual accounting (i.e. including significant accruals) and non-consolidation (i.e. excludes the results of the Eastern Regional Library Corporation and Section 86 Committees of Management).

 

The statements provide comparisons between actual results and the YTD forecast budget.


Issue / discussion

The following is a summary of the financial position for the two months ending 31 August 2014. A more detailed report is attached.

OPERATING PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Revenue

107,375

79,476

80,028

552

107,218

Expenditure

(107,108)

(17,479)

(16,726)

753

(106,092)

Net surplus (deficit) from ordinary activities

267

61,997

63,302

1,305

1,126

Net gain (loss) on disposal of property

(93)

(15)

70

85

(93)

Capital

Grants & contributions

8,175

1,556

1,565

9

4,960

Net surplus (deficit)

8,349

63,538

64,937

1,399

5,993

 

For the two months ended 31 August 2014 Council has recorded an operating surplus before capital revenue of $63.3 million, which is $1.3 million ahead of the year to date forecast budget (This equates to a 1.2% variance on total budgeted turnover). The major contributing favourable variance is public open space contributions of $398k. These contributions are a restricted asset and the expenditure of this money is tied to public open space improvements.

At this early period in the financial year contributions for open space have substantially exceeded expectations in number and value, if this trend continues the forecast expected at 30 June 2014 will be revised. There is no element of the operating budget that causes concern. (See also notes to Income Statement on page 17 and Appendix B.)

 CAPITAL PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

53,847

7,795

7,179

616

41,211

#YTD Actual expenditure includes Carried Forwards     ##Forecast Budget expenditure includes Carried Forwards

 

For  the  two  months  ended  31 August  2014  Council  has  expended  $7.2  million  on the capital works program, which is $0.6 million below the year to date forecast budget. All variances at this early period are of a timing nature. Projects currently below year to date forecast budget are:

·    Construction of Aquanation of $1.0m;

·    Dandenong Creek Shared Pathway rehabilitation of $110k;

and

·    Signalisation at Bedford Rd and Great Ryrie Rd, Ringwood of $79k.

 

Other projects that are currently ahead of program schedule are:

·    Stormwater drainage infrastructure of $135k;

·    Stormwater drainage at LeeAnn Crescent Croydon of $69k;

·    Intersection works at Dublin and Bedford Roads Ringwood of $46k;

·    Road reseal at Sturt Street South Croydon of $135k;

and

·    Footpath replacement works requiring urgent attention of $69k.

FINANCIAL POSITION

 

 

 

2014-15

2013-14

2013-14

 

Adopted

August YTD

August YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

29,297

17,360

33,441

32,332

 

The Financial Position as 31 August 2014 shows a cash and investment balance of $17.4 million which is $16.1 million lower than 31 August 2013. This reflects Council using its cash to fund the capital expenditure for Aquanation. Council has now commenced the tender process for loan borrowings. These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

Financial / economic issues

As presented in this report and accompanying financial statements.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

The YTD results are favourable for this time in the financial year and provide a firm base for the achievement of Council’s 2014/2015 services and advocacy programs.

 

 

Attachments

1.

20 October 2014 - Financial report for two months ending 31 August 2014

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE TWO  MONTHS ENDING 31 AUGUST 2014

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

FINANCIAL REPORT

Two months ended

31 August 2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maroondah Logo RGB.jpg


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

Contents

 

1                 EXECUTIVE SUMMARY.. 3

1.1              OPERATING PERFORMANCE. 3

1.2              CAPITAL PERFORMANCE. 3

1.3              FINANCIAL POSITION.. 4

2.                 FINANCIAL ANALYSIS. 5

2.1              OPERATING PERFORMANCE. 5

2.1.1          Operating revenue. 5

2.1.2           Operating expenses. 6

2.1.3          Directorate analysis. 8

2.2               CAPITAL PERFORMANCE. 9

2.3               FINANCIAL POSITION.. 11

2.4               CASH AND INVESTMENTS. 13

APPENDIX A.. 15

Income Statement. 16

Statement of Capital Works. 18

APPENDIX B.. 19

Managers’ Comments on Operating Statement Variances. 19

APPENDIX C.. 42

Manager’s Comments on Capital Variances. 42

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

1      EXECUTIVE SUMMARY

 

1.1         OPERATING PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Revenue

107,375

79,476

80,028

552

107,218

Expenditure

(107,108)

(17,479)

(16,726)

753

(106,092)

Net surplus (deficit) from ordinary activities

267

61,997

63,302

1,305

1,126

Net gain (loss) on disposal of property

(93)

(15)

70

85

(93)

Capital

Grants & contributions

8,175

1,556

1,565

9

4,960

Net surplus (deficit)

8,349

63,538

64,937

1,399

5,993

 

For the two months ended 31 August 2014 Council has recorded an operating surplus before capital revenue of $63.3 million, which is $1.3 million ahead of the year to date forecast budget (This equates to a 1.2% variance on total budgeted turnover). The major contributing favourable variance is public open space contributions of $398k. These contributions are a restricted asset and the expenditure of this money is tied to public open space improvements.

At this early period in the financial year contributions for open space have substantially exceeded expectations in number and value, if this trend continues the forecast expected at 30 June 2015 will be revised. There is no element of the operating budget that causes concern. (See also notes to Income Statement on page 17 and Appendix B.)

 

 

1.2         CAPITAL PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

53,847

7,795

7,179

616

41,211

 #YTD Actual expenditure includes Carried Forwards                ##Forecast Budget expenditure includes Carried Forwards

 

For  the  two  months  ended  31 August  2014  Council  has  expended  $7.2  million  on the capital works program, which is $0.6 million below the year to date forecast budget. All variances at this early period are of a timing nature. Projects currently below year to date forecast budget are:

·    Construction of Aquanation of $1.0m;

·    Dandenong Creek Shared Pathway rehabilitation of $110k;

and

·    Signalisation at Bedford Rd and Great Ryrie Rd, Ringwood of $79k.


 

Other projects that are currently ahead of program schedule are:

·    Stormwater drainage infrastructure of $135k;

·    Stormwater drainage at LeeAnn Crescent Croydon of $69k;

·    Intersection works at Dublin and Bedford Roads Ringwood of $46k;

·    Road reseal at Sturt Street South Croydon of $135k;

and

·    Footpath replacement works requiring urgent attention of $69k.

 

1.3         FINANCIAL POSITION

 

 

 

2014-15

2013-14

2013-14

 

Adopted

August YTD

August YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

29,297

17,360

33,441

32,332

 

The Financial Position as 31 August 2014 shows a cash and investment balance of $17.4 million which is $16.1 million lower than 31 August 2013. This reflects Council using its cash to fund the capital expenditure for Aquanation. Council has now commenced the tender process for loan borrowings.

 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

2.      FINANCIAL ANALYSIS

 

2.1         OPERATING PERFORMANCE

 

2.1.1      Operating revenue

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Revenues

Rates & garbage charges   *

73,662

73,576

73,615

39

73,662

User fees

15,479

2,502

2,471

(31)

15,489

Statutory fees & fines

3,323

386

422

36

3,319

Contributions - cash

1,500

250

615

365

1,500

Grants - Operating (recurrent)

11,792

2,417

2,476

59

11,692

Grants - Operating (non-recurrent)

798

195

212

17

735

Interest

914

165

148

(17)

914

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(15)

70

86

(93)

Total

107,375

79,476

80,028

553

107,218

Capital grants & contributions

8,175

1,556

1,565

9

4,960

Total operating revenue

115,550

81,032

81,593

562

112,178

 

* Rates actually received are in line with expectations and in accordance with the same trend as last year – see graph on page 12.

 

Revenue YTD Budget variances (graphical depiction of the table above)

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

Major Operating Revenue Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Rates & Charges

T

73,576

39

 

Supplementary Rates

T

273

 

32

Rates - Garbage

P

9,713

67

 

Contributions - cash

 

250

365

 

Open space contributions

T

217

398

 

User fees

 

2,502

 

31

Maroondah Leisure

T

1,610

 

84

Federation Estate

T

17

18

 

Wyreena

T

52

14

 

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year

Fav Favourable against budget, Unfav – Unfavourable against budget

 

As the major unfavourable variances are purely related to timing there is no cause for concern by Council.

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

2.1.2       Operating expenses

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Expenses

Employee costs

42,992

6,379

6,250

129

42,671

Materials and services

22,383

4,725

4,345

380

21,734

Contractors

22,936

3,427

3,097

330

22,888

Depreciation and amortisation

17,782

2,962

2,964

(2)

17,784

Finance costs

1,108

0

0

0

1,108

Total operating expenses

107,201

17,493

16,656

837

106,185

 


 

 

Expenses YTD Budget variances (depiction of the table above)

 

 

The majority of these are all favourable variances due to unexpended grants from previous and new grants received.  There is no cause for concern by Council at this time of year.

 

Major Operating Expense Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Materials and services

 

4,725

380

 

Street Lighting

T

242

26

 

Communications

T

91

37

 

Printing & Stationary

T

35

31

 

Grants Community Houses

T

31

31

 

Contractors

 

3,427

                330

 

Waste Management

T

1,654

142

 

Home Care (Respite, Personal & Property Maintenance)

T

730

124

 

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year, Fav Favourable against budget, Unfav – Unfavourable against budget

 

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.1.3      Directorate analysis

 

 

Forecast Budget Net cost

YTD Budget Net cost

YTD Actual Net cost

YTD Bud Var Net cost

$’000

$’000

$’000

$’000

Department

Chief Executive's Office

2,606

351

269

82

Corporate Services

21,610

2,353

2,256

97

Operations & Infrastructure

19,240

2,728

2,612

116

City Development

4,100

446

(38)

484

Community & Leisure Services

12,644

1,996

1,566

430

60,200

7,874

6,665

1,209

Capital Grants & Contributions

(8,175)

(1,556)

(1,564)

8

Net (Gain)/Loss on disposal of equipment

93

16

(71)

87

Other non-attributable 1

(60,467)

(69,873)

(69,967)

94

Net (surplus) deficit

(8,349)

(63,539)

(64,937)

1,398

 

1.   Other non-attributable includes rate & charges revenue, grants commission, depreciation and insurance.

 

 

 

Department net cost YTD Budget variances (depiction of the table above)

 

 

This graph shows that all directorates are showing a positive variance to the Year to Date Forecast Budget, which is a pleasing result to date.

For more detailed explanations refer to the notes of the Income Statement on page 17 and to Appendix B which lists all major variances under/over $30k by Service Area.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.2          CAPITAL PERFORMANCE

 

 

Amount

Forecast

YTD

YTD

YTD

Adopted

Carried Forward

Budget ##

Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

$’000

Capital works class

Roads & Footpaths

890

4,280

624

432

192

1,160

Local Area Traffic Management

0

360

100

0

100

320

Road Asset Enhancement

611

4,763

554

775

(221)

3,843

Roads to Recovery

571

891

150

217

(67)

300

Drainage

172

1,980

256

476

(220)

1,662

Recreational improvements

1,145

2,485

90

120

(30)

2,446

Plant & Fleet

152

3,180

0

548

(548)

3,028

Buildings & Facilities

4,428

32,794

5,739

4,475

1,264

26,937

Commercial Centres

149

630

0

1

(1)

105

Major Projects

253

699

10

0

10

200

Information Technology

292

1,152

117

31

86

860

Furniture and Equipment

188

633

155

104

51

350

Total capital works

8,851

53,847

7,795

7,179

616

41,211

#YTD Actual expenditure includes Carried Forwards                        ##Forecast Budget expenditure includes Carried Forwards and projects related to new capital grants.

 

Capital works YTD Budget variances by asset class (graphical depiction of the table above)

 


 

Capital works YTD expenditure cumulative

 

These graphs demonstrate that expenditure (and hence, the capital program) is primarily on budget at this early period in the year.

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area.

Major Capital Works Variances

 

 

 

YTD Budget for selected items

YTD Ahead of Budget

YTD Behind Budget

Var

$’000

$’000

$’000

Roads & Footpaths

                    624

 

                    193

Signalisation - Bedford/Great Ryrie

E

83

 

                        4

Dandenong Creek Shared Pathway Rehabilitation

CF

                    186

 

                    110

Road Asset Enhancement

                    554

                    221

 

Road Reseal Sturt Street South

T

                       -  

                    135

 

Footpath Replacement Works

T

                    175

                      69

 

Drainage

                    256

                    221

 

Stormwater Drainage Infrastructure

T

                       -  

                    135

 

Stormwater Drainage LeeAnn Cres

T

                      31

                      69

 

Buildings & Facilities

                5,739

 

                1,265

Aquanation

T

                4,614

 

                1,038

Note: Var T = Timing  P = Permanent  CF = Carried forward prior year  E = Externally funded

 

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area.  On the whole, the results indicate Council is well placed to deliver on the projects included within the 2014/15 Capital Budget as well as those projects carried forward into the 2014/15 year.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.3          FINANCIAL POSITION

 

 

 

 

 

2014-15

2013-14

Adopted

August YTD

August YTD

Budget

Actual

Actual

 

$’000

$’000

$’000

Cash and investments

29,297

17,360

33,441

 

The Financial Position as 31 August 2014 shows a cash and investment balance of $17.4 million which is $16.1 million lower than 31 August 2013. This reflects Council using its cash to fund the capital expenditure for Aquanation. Council has now commenced the tender process for loan borrowings.

 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

 

Actual cash & investments balance by month

This graph reflects that cash reserves are close to restricted assets at 31 August 2014 which is as a result of Council using its cash to fund the capital expenditure for Aquanation. The influx of September rate payments and along with draw down of loan borrowings for Aquanation will ensure there are sufficient cash reserves to cover both restricted assets and any fluctuations in cashflow.

 

 

 

 

 

 

 

.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

Actual rates outstanding balances by month

 

The August result indicates a similar level of rates outstanding as at the same stage last year.

Rates debtor collection rate by %

         

The level of collection of rate debtors during 2014/15 is in line with expectations.

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

2.4          CASH AND INVESTMENTS

 

The following graphs indicate the diversification and credit ratings of the investment portfolio at the end of August. The table lists all the investments as at 31 August 2014. The investments were made in accordance with Council’s Investment Policy and all criteria specified in the Policy have been met.

Max % under policy = 50%

 

Min % under policy = 50%

 

These graphs indicate that the spread of investments both by credit rating and by institution meet the requirements of the Investment Policy.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

INVESTMENTS AS AT 31 AUGUST 2014

 

CREDIT

MATURITY

PERIOD

YIELD

TYPE

 AMOUNT

% of

 

RATING

DATE

DAYS

%

 

 $,000s

Total

Bank West

A-1+

 

 

2.45

 On-Call

            450

2.4%

National Australia Bank

A-1+

 

 

2.55

 On-Call

            801

4.3%

Suncorp Metway

A-1

3-Sep-14

      175

3.55

 T

            668

3.6%

Bank of Queensland

A-2

10-Sep-14

      196

3.70

 T

            605

3.2%

Commonwealth

A-1+

24-Sep-14

      212

3.50

 T

         1,000

5.3%

IMB

A-2

29-Sep-14

      209

3.50

 T

         1,000

5.3%

Suncorp Metway

A-1

29-Sep-14

      209

3.55

 T

         1,000

5.3%

ING

A-1

29-Sep-14

      209

3.80

 T

         1,000

5.3%

Suncorp Metway

A-1

2-Oct-14

      128

3.50

 T

            550

2.9%

Rural Bank Ltd

A-2

16-Oct-14

      143

3.51

 T

            650

3.5%

IMB

A-2

16-Oct-14

      212

3.50

 T

            850

4.5%

Rural Bank Ltd

A-2

22-Oct-14

      196

3.60

 T

         1,018

5.4%

Bank of Queensland

A-2

30-Oct-14

      149

3.65

 T

         1,000

5.3%

Bank of Melbourne

A-1+

5-Nov-14

      226

3.55

 T

            850

4.5%

ING

A-1

21-Nov-14

      183

3.81

 T

            815

4.3%

Rural Bank Ltd

A-2

27-Nov-14

      177

3.60

 T

         1,000

5.3%

ING

A-1

3-Dec-14

      197

3.52

 T

         1,000

5.3%

Commonwealth

A-1+

27-Oct-14

      180

3.50

 T

         1,017

5.4%

ING

A-1

14-Nov-14

      179

3.82

 T

            662

3.5%

Bendigo & Adelaide Bank LTD

A-2

23-Jan-15

      364

3.60

 NCD

            666

3.5%

Bendigo & Adelaide Bank LTD

A-2

9-Jun-15

      368

3.70

 NCD

         1,134

6.0%

Bank of Melbourne

AA-

13-Mar-18

   1,461

4.25

 T

         1,057

5.6%

TOTAL INVESTMENTS

 

 

 

 

 

       18,795

100%

 

T = Term Deposit NCD = Negotiable Certificate of Deposit

 

Council’s performance against the industry wide benchmark (90 day Bank Bill Swap Reference Rate – Average Bid which summarises the returns on banks bills over the time period chosen) is

(Source: Australian Financial Markets Association)

 

2.71%
(industry benchmark)

Maroondah Investment Portfolio as at 31 August  2014 

This represents a favourable return on investments

3.64%


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX A

 

Income Statement

Statement of Capital Works

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

MAROONDAH CITY COUNCIL

Income Statement

For the 2 months ended 31 August, 2014

 

YTD

YTD

YTD

Annual

Forecast

Actual

Forecast

Adopted

Forecast

Budget

Variance

Budget

$'000

$'000

$'000

$'000

Note

$'000

Income

Rates & charges     

73,662

73,576

73,614

(39)

73,662

Statutory fees & fines

3,323

386

421

(36)

3,319

User fees

15,479

2,502

2,471

31

15,489

Contributions - cash

1,500

250

615

(365)

1

1,500

Grants - Operating (recurrent)

11,792

2,419

2,476

(57)

11,692

Grants - Operating (non-recurrent)

798

195

212

(17)

735

Interest received

914

165

148

17

914

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(15)

70

(86)

(93)

Total Income

107,375

79,476

80,028

(552)

107,218

Expenses

Employee costs

42,992

6,379

6,250

129

42,671

Materials and services

22,383

4,725

4,345

380

2

21,734

Contractors

22,936

3,427

3,097

330

3

22,888

Depreciation and amortisation

17,782

2,962

2,964

(2)

17,784

Finance costs

1,108

0

0

0

1,108

Total expenses

107,201

17,494

16,656

838

106,185

Underlying Surplus (Deficit)

174

61,982

63,372

(1,390)

1,033

Grants - Capital (recurrent and non-recurrent)

8,175

1,556

1,565

(9)

4,960

Comprehensive result

8,349

63,538

64,937

(1,399)

5,993


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

CLASSIFICATION STATEMENT (SUMMARY OF VARIANCES)

INCOME STATEMENT FOR THE PERIOD ENDED 31 AUGUST 2014                                                                                         

                                   Items in brackets ( ) indicate unfavourable variance                                                                                              

NOTE 1                    Higher than anticipated Open Space Contributions $398k.                                                                                  

                                  

NOTE 2                    The Karralyka Centre is $41k below budget the majority of which is in the Theatre. Overall their income is $9k above budget with expenditure under budget by $39k the net result for the year thus far is $48k better off against budget.

                                   Electricity for street lighting is below budget $26k.

                                   The remainder of the variance is spread across a wide range of activities.

                                    

NOTE 3                     Waste Management contractor payments are $142k below budget mainly relating to green waste processing.

                                Home Care (including Home Care, Personal Care and Respite Care are $124 below budget.


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

MAROONDAH CITY COUNCIL

Statement of Capital Works

For the 2 months ended 31 August, 2014

 

Forecast

YTD

YTD

YTD

Adopted

Budget

Forecast Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

Land

0

0

0

0

0

Roads

11,622

1,438

1,425

13

5,978

Drainage

1,980

256

476

(220)

1,662

Recreational Improvements

                             2,485

                           90

                   120

-                    30

                2,396

Buildings

32,793

5,739

4,475

1,265

26,937

Plant, fleet, furniture & equipment

4,966

271

683

(412)

4,238

Total capital works

53,847

7,795

7,180

615

41,211

 

#YTD Actual expenditure includes Carried Forwards

##Forecast Budget expenditure includes Carried Forwards, future years’ projects brought into this year (e.g. Norwood Family & Children’s Centre) and projects related to new capital grants.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

 

Managers’ Comments on Operating Statement Variances

 

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

VARIANCES – OPERATING

Comments (for variances = or > $30,000)

Manager Level

I/E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Finance & Governance

E

49,014

Green Waste Processing - Contractors

Under short term contract with a 14 day cancellation period. It is difficult to estimate the budget as the rate varies depending on where MWRRG directs Council to use.

No action required

I

66,895

Waste Garbage charge

Additional supplementaries since budget compilation.

Forecast change will be processed in September.

Revenue, Customer Service & Property

I

(32,234)

Rates Supplementary

Eastland demolition supplementary valuation processed after settlement of 2012 valuations and agreement with QIC on how the valuation for the new developments would be staged.  Impact on valuation higher than anticipated.

Will monitor income for this account during the course of the year.

Major Projects & Business Development

E

(30,614)

Main St Croydon Special Rates Expenditure

The payment was made at the beginning of the quarter as opposed to the end of the quarter as initially forecast. 

Will monitor income for this account during the course of the year.

Statutory Planning

I

398,234

Open Space Contributions

Contributions have substantially exceeded expectations in number and value.

Should the trend continue a budget variation will be necessary.

I

(33,334)

Stat Plan - Contributions

Too early in period to report.

No action required

Assets

E

36,556

Maintenance New Works – Facility Mgt - Contractors

The expenditure associated with this account is proposed to be utilised for the Parkwood Secondary College project (for the various maintenance components) and for the engagement of a contractor to assist the Building Projects function within the Assets area. The Parkwood project has been delayed due to DEECD, and the engagement of the contractor has just commenced. 

Operations

E

(37,608)

Reactive Maintenance - Contractors

Recent wind storm caused additional works.

E

50,166

Maintenance Infrastructure Levy

Reallocation to various maintenance accounts needs to be done.

Forecast variation to be processed in September.

E

(93,130)

Street Tree Pruning - Contractors

Extra works done as the result of data collection contract.

E

44,787

Paths - Contractors

Wet conditions delayed works on the paths.

Leisure, Culture & Youth

E

8,653

Karralyka – Gross Income

Functions income achieved $38,517 ahead of targeted outcome, and Theatre was $29,864 down on targeted income, overall Karralyka has increased sales in functions and in private theatre use. Nett position is $48k favourable.

No action required

E

38,895

Karralyka – Gross Expenditure

Expenses have been closely managed in the three sectors of Karralyka - food, beverage and staffing have reduced. Nett position is $48k favourable.

No action required

Community Services

I

42,376

Emergency Mgt - Contributions

Timing of invoicing to Yarra Ranges for EM salary.

No action required

E

38,841

HACC – Respite - Contractors

Timing - currently under HACC target YTD due to July school holiday cancellations.

No action required - monitor over next month period


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

 

Manager’s Comments on Capital Variances

 

 

 

 

 

 


ATTACHMENT No: 1 - 20 October 2014 - Financial report for two months ending 31 August 2014

 

Item  6

 

VARIANCES – CAPITAL

Comments (for variances = or > $30,000)

Manager Level

I/E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Chief Executive Officer

E

1,038,417

Aquanation

Budget phasing slightly different from actual spend.

No action required.

Integrated Planning

E

50,000

Sustainable Maroondah Fund

Intended to buy streetlight hardware for bulk change project in July/Aug however there has been a delay due to SP Ausnet approvals.

No action required monies will be fully expended by end of calendar year.

E

75,000

Energy Revolving Fund

As above.

As above.

Engineering & Building Services

E

(134,599)

Storm water Drainage Infrastructure

Ringwood Street drain collapse - emergency work undertaken

Will submit revised forecast variations

E

(45,747)

Intersection Works – Dublin/Bedford Roads

Forecast variation not lodged due to project funding from Carry Forward

Will submit revised forecast variations

E

(69,461)

Storm water Drainage – LeeAnn Crescent

Forecast variation not lodged for Carry Forward component of budget

Will submit revised forecast variations

E

(43,224)

Footpath Construction Program

Project commenced ahead of schedule

Will submit revised forecast variations

E

60,000

LATM – Traffic Lights & Pedestrian Crossing

Funds reallocated to cover additional works at the Bedford Road / Dublin Road intersection works now underway.

Will submit revised forecast variations

E

79,133

Signalisation – Bedford/Great Ryrie

Contract has been awarded for works, however currently on hold due to issues between Federal / State Government funding arrangements.

Will submit revised forecast variations

E

109,676

Dandenong Creek Shared Pathway Rehabilitation

Forecast variation not lodged due to project funding from Carried Forward

Will submit revised forecast variations

E

(135,382)

Road Reseal – Sturt St South

Project completed in August.

Revised phasing for forecast

E

(66,796)

Roads to Recovery – Colchester Road

Project currently under construction, however forecast variation not lodged for Carried Forward funding component.

Will submit revised forecast variations

Operations

E

(69,438)

Footpath Replacement Works

Extra works done as a result of Hanson's works orders.

E

50,115

Ringwood Lake Information Board

Project phasing to be reviewed.

Maroondah Leisure

E

69,388

Equipment Replacement

Equipment (Aquahub lockers) has been ordered and now awaiting delivery and installation.

Delivery and installation expected once equipment has been manufactured.

Leisure Culture & Youth

E

71,837

North Ringwood Community Childcare – Funding Assistance

Project yet to be completed. Delayed due to contractor and should be completed in the next 1-2 months. Job is being project managed by Councils assets department.


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Notice of Intention to cause a General Valuation to be made

Item 7

 

Purpose

To recommend that Council give notice of intention to cause the making of a general valuation for the year 2016.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community.

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2014 – 2015:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Council is required pursuant to Section 6(1) of the Valuation of Land Act to resolve to cause a general valuation to be made.

Issue / discussion

The proposed general valuation is part of the State Government’s requirement for two- yearly general valuations of all property in the municipality for rating and taxing purposes.

Financial / economic issues

Council budget includes provision for these works and for fee income for use of the valuations by the State Revenue Office.

Environmental / amenity issues

Not applicable

Social / community issues

Not applicable

Community consultation

The objection process for individual property valuations is available as is an appeal process against the rate.


Conclusion

Council should give notice of intention to cause the making of a general valuation for the year 2016.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL

1.       GIVES NOTICE OF ITS INTENTION TO CAUSE A GENERAL VALUATION TO BE MADE, PURSUANT TO SECTION 6(1) OF THE VALUATION OF LANDS ACT 1960

2.       IN ACCORDANCE WITH SECTION 13DA OF THE VALUATION OF LAND ACT APPOINTS MR SAM ALLSOP, SITE MANAGER/SENIOR VALUER AND THE COMPANY IS WESTLINK CONSULTING PTY LTD. TO MAKE THE YEAR 2016 REVALUATION

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Council Honours / Recognition of Milestones & Achievements Policy

Item 8

 

Purpose

To review and amend as necessary, Council’s Honours / Recognition of Milestones & Achievements Policy.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The Honours / Recognition of Milestones & Achievements Policy was initially adopted by Council at its meeting on 16 August 2010, and then subsequently reviewed on 20 February 2012. The policy sets a framework to enable Council to recognise milestone events and achievements of individuals and organisations within the City of Maroondah.

 

The policy was last reviewed in February 2012, resulting in changes to the manner in which recognition is considered for conferring the title of ‘Honorary Freeman of the City', which is the highest form of individual honour that Council may bestow. This amendment provided that Council shall, in the last year of its 4 year term, meet at an Assembly of Councillors briefing to consider potential candidates, with any forthcoming recommendations to be referred an Ordinary Meeting of Council for consideration.  The rationale for this decision was based upon concerns at the time that the bestowing of this honour could potentially become an annual event and so belittle the significance of the honour.

 

Note: Council has bestowed this honour to five Maroondah citizens –

 

  ·   Dame Phyllis Frost (deceased)                 

7 April 1997 – confirming the decisions of the two former municipalities of Ringwood & Croydon in bestowing these three honours.

  ·   Mr Alan Robertson  (deceased)                  

  ·   Mr William Wilkins                              

  ·   Mr George Pile (deceased)  

06 August 2001

  ·   Mr Robert (Bob) McDiarmid (deceased)  

17 September 2007

 


Issue / discussion

In recent times there has been some informal discussion between Councillors and Officers on this matter. As it presently stands, the earliest that a review of potential candidates would occur is October 2015, given that the next Council election will be held on the last Saturday of October in 2016.

 

Upon reflection, it is felt that one review every four years is perhaps insufficient and does not provide enough flexibility. It is therefore recommended that a review be undertaken biennially (every second year), or any other occasion if brought forward directly by a Councillor to an Assembly of Councillors.

 

The Policy, reflecting this proposed amendment, is attached.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that the Honours / Recognition of Milestones & Achievements Policy be reviewed and amended to reflect the procedural changes as proposed within in this report.

 

 

Attachments

1.

2014 October 20 - Council Honours Recognition of Milestones & Achievements Policy

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That the  honours / recoGNITION of milestones & achievements policy as amended and as attached to this report, be adopted

 


ATTACHMENT No: 1 - 2014 October 20 - Council Honours Recognition of Milestones & Achievements Policy

 

Item  8

 

 

Picture1

 

COUNCIL HONOURS /

RECOGNITION OF MILESTONES & ACHIEVEMENTS

 

 

COUNCIL POLICY

 

Revised as at 20 October 2014 (Trim Ref: 14/129289)

 

 

PURPOSE:

 

§ To identify significant individual and community group milestone events, and

 

§ To clarify the variety of methods available to Council to formally recognise key milestone events and significant contributions made to the community of Maroondah by Councillors, Residents, Community Organisations and Council Employees.

 

 

OBJECTIVES

 

To establish a framework for the recognition of significant milestone events achieved by Councillors, Community Organisations, Residents and Council Employees within the City of Maroondah.

 

 

STATEMENT OF PRACTICE:  (refer also Summary Overview – page 6).

 

 

Honorary Freeman

 

 

Criteria:-

 

§ Eminent achievement and merit of the highest degree in service of the local community

 

§ Maroondah residency

 

Council shall, during its 4 year term, undertake a review of potential candidates biennially (every second year) or on any other occasion if brought forward directly by a Councillor, initially at an Assembly of Councillors briefing, with any subsequent recommendations being submitted to a subsequent Ordinary Meeting of Council for consideration.

 

Recipient/s to receive a Letter Under Seal from Council and Plaque depicting Council’s Coat of Arms, to be presented by the Mayor at an appropriate function.


 

 

Keys to the City

 

It is envisaged that this means of recognition would be rarely used.

May be considered as a ‘one off’ due to exceptionally high achievement.

 

Criteria:- usually presented to high profile individuals, e.g. visiting celebrities/dignitaries or well known athletes, to allow residents to show their appreciation for a person or group achievement in a particular activity or field.  For instance presentation to a sporting team that has won a premiership in the highest sporting category available to it, or to a Maroondah resident that has won a medal in the Olympic Games/ Commonwealth Games

 

Council shall meet as and when required to consider potential candidates, initially at an Assembly of Councillors briefing, with recommendations being submitted to a subsequent Ordinary Meeting of Council for consideration.

 

Recipient/s to receive a Letter Under Seal from Council, to be presented by the Mayor at an appropriate function

 

 

Freedom of Entry

 

Requests received shall be referred to at an Assembly of Councillors briefing for consideration, as and when required, with recommendations being submitted to a subsequent Ordinary Meeting of Council for adoption.

 

Council, upon acceding to any such request, shall confer the Freedom of Entry by way of a Letter Under Seal, presented by the Mayor at a suitable ceremonial event arranged in liaison with the applicant - usually a parade by the Regiment along a designated route.

 


 

Citizen of the Year/Young Citizen of the Year/Community Event of the Year

 

Nominations to be considered by a Panel, comprising the Mayor and three Councillors.

 

Recognition shall occur annually as part of Maroondah’s Australia Day celebrations.

 

§ Recipients of Awards shall be presented with Certificates

 

§ Other nominees shall receive Certificates of Acknowledgement

 

Presentations shall be made by the Mayor at the annual Australia Day Ceremony.

 

 

Australian Honours

 

§ Order of Australia medal,

§ Australian Bravery decorations,

§ Military medals for Gallantry and for Distinguished and Conspicuous Service,

§ Commemorative medals, and

§ Meritorious Service and Long Service medals.


 

The Honours List is published twice a year, i.e.

 

§ Australia Day - 26 January, and

§ Queen’s Birthday in June.

 

Recipient/s of Australian Honours who reside within the City of Maroondah shall receive a Letter Under Seal of Council and Plaque depicting Council’s Coat of Arms.

 

The Mayor, or Ward Councillor acting on behalf of the Mayor, shall personally present Letters under Seal at an appropriate location as determined by the Mayor.

 

 

Anniversary Messages – Birthday/Wedding Milestones

 

Residents and Community Groups of the City of Maroondah, who have achieved the following significant milestones, shall receive a congratulatory Letter Under Seal from Council:

 

§ 100 year birthday celebration *

§ 50 year wedding anniversary *

 

* when Council is made aware of such milestones.

 

The Mayor, or Ward Councillor acting on behalf of the Mayor, shall personally present Letters under Seal at an appropriate location as determined by the Mayor.


 

 

Councillors – Service Milestones

 

Milestones of 10, 20 & 25 years service by a Councillor to the Maroondah community (including service with the former Cities of Croydon and Ringwood) shall be acknowledged in the following manner (in accord with Council’s policy adopted 16 November 1998):

 

§ Presentation of a Letter Under Seal, together with a gift to the value of $100, at the annual Volunteers’ Recognition Function.

 

 

Volunteers – Service Milestones

 

A ‘volunteer’ is defined as an unpaid person who assists with the delivery of Council programs or activities for the benefit of the community. A volunteer does not undertake the work of paid employee.

 

Volunteers shall be acknowledge in accord with HR Policy 16-01, which in part, provides:

 

§ All volunteers are to be invited to attend a suitable function hosted by the Mayor annually in November / December.

 

§ Upon resignation a volunteer who has completed less than 10 years service is sent a letter of appreciation jointly signed by the Supervisor and Manager, if appropriate.

 

§ Upon completion of 10, 20, 30 years service a volunteer is presented with a Letter Under Seal, at the Annual Volunteers’ Recognition Function.

 

§ Upon retirement of a volunteer who has completed 10 + years service, the Mayor is to be advised and a presentation of a Letter Under Seal is to be made at a suitable function.


 

The supervisor of each program where volunteers are engaged is responsible to monitor the length of service of each volunteer that is active in that program. Any period of suspension of active participation is to be recorded on the ‘Volunteer Registration Form’ and shall not count toward the completion of periods outlined above.

 

Other Achievements of Community Organisations or Residents

 

When Council is made aware of other significant occasions, including sporting achievements or achievements of scouts/guides, the matter shall be raised at an Assembly of Councillors comprising all Councillors, at which time it shall be determined whether to issue a Letter Under Seal, Certificate of Appreciation/Recognition, or Letter of Appreciation/Recognition signed by the Mayor.

 

 

 

 

Council Employees – Service Milestones

 

Long Service:

Milestones of 10, 20, 30 or 40 years service by employees (including continuous service with the former Cities of Croydon and Ringwood) shall be acknowledged in accord with HR Policy 05-02, which in part, provides-

 

Employees will receive a Letter under Seal of Council and a gift of their choice, valued as follows:

 

10 years                        $200

20 years                        $400

30 years                        $750

40 years                        $1000

 

Due to the practicalities of purchasing a large number of gifts, staff shall be presented with a cheque for the above amounts at the function and a record kept of the gifts they select.

 

The presentations shall occur at an annual cocktail function held at the Karralyka Centre.

 

REV Category 3 & 4 Awards:

Recipients of Category 3 & 4 REV Awards during the previous 12 months shall receive a Letter Under Seal at an annual cocktail function held at the Karralyka Centre, in conjunction with recognition of the Long Service Milestones.

 

Resignation / Retirement:

Upon resignation or retirement, employees will be recognised in accord with

HR Policy 13-04, which in part provides:

 

v 1 Year - 20 Years of Service

o    Leaving Gift/Voucher to the value of $25 for each completed year of service

o    Farewell Function (in Service Area or Lunchroom).

 

v 20 Years +

o    Leaving Gift/Voucher to the value of $25 for each completed year of service

o    Appropriate Function (nominated by Director)

o    Letter of Appreciation signed by Mayor (for retiring employees).

 

 

PROCESS - LETTERS UNDER SEAL

 

The relevant Responsible Officer shall prepare the Letter/s Under Seal and forward same electronically via TRIM email link to the Manager Communications & Marketing.

 

Manager Communications & Marketing will ensure consistency of style and return to the Responsible Officer who will arrange for the printing, signing, framing and presentation of the letter/s, in liaison with the Councillor Support Officer.

 

 


 

 

RESPONSIBLE OFFICER/S:

 

Honorary Freeman

Finance & Governance – Team Leader Governance

Keys to the City

Finance & Governance – Team Leader Governance

Freedom of Entry

Finance & Governance – Team Leader Governance

Citizen of the Year/Young Citizen of the Year/Community Event of the Year

Communications & Marketing and Councillor Support Officer

Australian Honours

Finance & Governance – Team Leader Governance

Anniversary Messages – Birthday/Wedding Milestones

Councillor Support Officer

Other Achievements of Community Organisation or Residents

Service Area Managers (in liaison with Councillor Support Officer)

Council Employee – Service Milestones

 

§     Communications & Marketing (as per HR Policy No. HR05-02)

Council Employee – Resignation/ Retirement

§     Service Area Managers (in liaison with Councillor Support Officer as per HR Policy No. HR13-04)

Councillors – Service Milestones

Communications & Marketing and Councillor Support Officer

Volunteers – Service Milestones

Communications & Marketing (in liaison with Service Area Managers as per HR Policy No. HR16-01)

REV Category 3 & 4 Awards

Communications & Marketing (in liaison with Service Area Managers)

 

RELATED COUNCIL POLICIES AND OTHER DOCUMENTS:

 

HR Policy No.05-02

Recognition of Service Milestones (Council Employees)

HR Policy No.13-04

Leaving Gifts & Farewell Functions (Council Employees)

HR Policy No.16-01

Volunteers

Council Policy

Councillors – Service Milestones (adopted by Council 16 Nov. 1998)

 


 

 

summary overview

 

 

Event / Occasion

 

Instrument

 

Letter Under Seal

Certificate of Appreciation/

Recognition

Letter of Appreciation/

Recognition

Honorary Freeman

·  

 

 

Keys to the City

·  

 

 

Freedom of Entry

·  

 

 

Australia Day –  Citizen/Young Citizen/Community Event of the Year

 

·  

 

Australian Honours

·  

 

 

Anniversary /Birthday/Wedding Milestones

·  

 

 

Councillors – Service Milestones

·  

 

 

Volunteers – Service Milestones

·  

 

 

Other Achievements

·  

·  

·  

Council Employees – Service Milestones

 

 

 

Long Service

·  

 

 

REV Category 3 & 4 Awards

·  

 

 

Resignation / Retirement

·  

 

 

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Council Meeting Schedule 2014

Item 9

 

Purpose

To consider amending the adopted 2014 Council Meeting Schedule.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: A well governed and empowered community.

 

Vision Statement:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups.  Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and 'champion' local needs.

 

Key Directions 2013 - 2017

 

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Council sets its meeting schedule on an annual basis including the meeting to elect the Mayor – referred to as the Statutory Meeting.  The scheduled Statutory Meeting of Thursday 6 November 2014 is no longer suitable and it is therefore proposed to change the date of this meeting to the day before, Wednesday 5 November 2014.

Issue / discussion

To ensure the attendance of all Councillors it is necessary to amend the date of the Statutory Meeting.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

 

Conclusion

Council has long held values to ensure it serves its community with the highest levels of leadership and this action provides the opportunity for all Councillors to participate in the important matter of electing the Mayor.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT WITH RESPECT TO THE COUNCIL MEETING SCHEDULE FOR 2014 COUNCIL

1.       AMENDS THE SCHEDULE BY REALLOCATING THE STATUTORY MEETING DATE FROM THURSDAY 6 NOVEMBER 2014 TO WEDNESDAY 5 NOVEMBER 2014

2.       AUTHORISES OFFICERS TO CARRY OUT THE STATUTORY ADVERTISING VIA THE PRINT MEDIA AND WEBSITE OF COUNCIL

 

  


DIRECTOR City Development Phil Turner

 

Formal Consideration of Annual Report 2013-14

Item 1

 

Purpose

Under Section 131 of the Local Government Act 1989 (the Act), Council is required to prepare and submit an Annual Report to the Minister for Local Government within three months of the end of each financial year. The 2013-14 Annual Report was submitted to the Minister on 18 September 2014. Receipt of the report was subsequently acknowledged by Local Government Victoria.

 

Section 134 of the Act also requires Council to hold a meeting to consider the report within one month of submission to the Minister. This meeting is required to be an open meeting and at least 14 days’ notice of the meeting must be given.  Such notice was given in The Age newspaper on 19 September 2014.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups.  Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

8.2     Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment

Background

Council meets all its statutory obligations for its Annual Report under the Local Government Act 1989 (the Act) and also provides a comprehensive report on Council operations to meet its commitment of open, responsive, consultative and accountable government. This report reflects this obligation.

 

The Annual Report is Council’s highest-level comprehensive report to the community outlining how the Council has met its annual objectives as articulated in the preceding years Council Plan and Budget.  As this is a report on operations for the 2013-14 financial year, these objectives are derived from the former ‘Maroondah 2025: A Community Planning Together’ and Council’s Long-Term Financial Plan.

 

The central objective of the 2013-14 Annual Report is to inform the Maroondah community and stakeholders of Council’s performance in 2013-14 against the objectives and priorities outlined in the Council Plan 2013-2017, Year 1: 2013-14.

The report is linked to each of the eight thematic areas of Council activities. Council’s achievements, challenges and future directions are considered under each thematic area.

 

Under Section 131 of the Act, Council is required to prepare and submit an Annual Report to the Minister for Local Government within three months of the end of each financial year. The 2013-14 Annual Report was submitted to the Minister on 18 September 2014. Receipt of the report was subsequently acknowledged by Local Government Victoria.

Section 134 of the Act also requires Council to hold a meeting to consider the report within one month of submission to the Minister. This meeting is required to be an open meeting and at least 14 days’ notice of the meeting must be given.  Such notice was given in The Age newspaper on 19 September 2014.

Issue / discussion

Council endorsed the Annual Report for submission to the Minister at its meeting held on 15 September 2014 and a copy of the report was subsequently forwarded on 18 September 2013.

 

The necessary statutory advertising has been undertaken and copies of the report have been made available from the Council Service Centres, Croydon and Ringwood Libraries, and Council’s website.

 

Key features of the Annual Report as required by section 131 of the Act, include the following matters:

·        A report of Council’s operations during the financial year.

·        Audited standard statements for the financial year.

·        Audited financial statements for the financial year.

·        Performance Statement prepared under Section 132.

·        Report on the Performance Statement prepared under Section 133.

The report demonstrates Council’s on-going commitment to the Maroondah community, highlighting a range of achievements including:

·        Development of Maroondah 2040: Our future together was endorsed by Council in June 2014. This shared vision will provide the blueprint for the future directions of Council, reflecting the aspirations and hopes of our community.  Following an extensive consultation and engagement process, some of the key themes to emerge have included embracing innovation, encouraging sustainability, creating a café culture, facilitating an active community, building a strong economy and employment base, responding to increased cultural diversity and increasing community involvement in decision making.

·        All three levels of Government came together on 23 July 2013 to celebrate the start of construction of Aquanation, the new State Diving Centre and regional aquatic and leisure centre. The Mayor and Councillors were joined by Federal and State Minister, local Members of Parliament and key stakeholders for the official sod turning of the $52.2million project. Construction commenced in August and has progressed quickly with the anticipated opening date in Spring 2015. Two large waterslides were added to the project following a decision by Council in late August 2013. The large water slides will be totally enclosed with users accessing the slides via stairs inside the facility and exiting the slides into a splash deck near the water play area, ensuring the slides can be used throughout the year, regardless of the weather conditions.

·        Development of the shared vision by Council, QIC and the Victorian Government saw the sod turning of the $575 million redevelopment of Eastland take place in October 2013. Demolition commenced immediately, with Ringwood Library relocating to its temporary home in Warrandyte Road. The redevelopment will include Council’s new library, learning and cultural centre which will be named Realm, as well as a new town square.

·        The $60 million Costco warehouse store opened its doors in November, with Council’s Business and Development team playing an instrumental role in assisting Costco with their recruitment stages.

·        The final design for the $66 million Ringwood Station and bus interchange upgrade was released by the Victorian Government in February, following two community information sessions and advocacy by Council and other key community stakeholders. Council welcomed this announcement with the design to include lifts as well as ramps, escalators and stairs.

·        Council launched a new dedicated and interactive website for the Ringwood Metropolitan Activity Centre, featuring real time information on development projects, investment and business opportunities.

·        The new-look Kerrabee Centre was opened in March and is home to Council’s social inclusion and wellbeing programs, providing programs for Maroondah residents aged over 65 who are socially-isolated or at risk of becoming so. The redevelopment works, which included the creation of a second program room, improvements to accessibility and the installation of new bathroom facilities, were undertaken by Council with $280,000 from the community facility improvement component of Council’s capital works program and $60,000 from the Victorian Government Home and Community Care Minor Capital Program.

·        Works commenced on stage two of the Croydon Playspace project known as X Space. The playspace, next to Croydon Y Space, will include a large covered area with play equipment including a junior climbing unit with three slides. There will also be various climbing elements, a 5-way swing set, basket swing, large double see-saw, spinning cup and spinning discs. Parkour enthusiasts will have an area they can practice their moves, with elements specifically catering for the new sport. The $440,000 project was jointly funded by Council ($330,000) the Victorian Government ($100,000), and Croydon Rotary ($10,000) and opened in July 2014.

·        Maroondah will soon host its first Children’s hub, with the construction of Norwood Family and Children’s Centre now underway. The centre, in Notlen Reserve Ringwood, will be home to Norwood Preschool, a Council Maternal and Child Health service and an early parenting program. The project is funded by $2 million Council’s Capital Works program, $880,000 from the Victorian Government’s Children’s Facilities Capital Program.

·        In response to recent flooding events impacting homes and businesses in the Croydon Civic Precinct, Council commenced an estimated $2 million flood mitigation project to create an overland flow path which will transport water from Birdwood Road to the Tarralla Creek Wetlands. The works are in three stages, and have resulted in the reconstruction of the main carpark outside Aquahub (formerly Croydon Leisure & Aquatic Centre), major traffic and pedestrian improvement works, and the creation of an open swale, which runs around the Fred Geale Oval and into Tarralla Creek at Norton Road. Council has also installed a new 69 space carpark at 14-16 Civic Square, opposite Aquahub.

·        Council adopted the 2013-2017 Community Wellbeing Plan – the new four-year vision for the health and wellbeing of the Maroondah community – following extensive consultation and engagement. The Plan aims to work towards an optimal state of health and wellbeing for the Maroondah community by addressing issues impacting on the entire municipality.

·        A new dedicated Wetlands and Riparian Team was established to protect our precious waterways and maintain the biodiversity of the region. The team undertakes a significant cyclical maintenance program of the wetlands, creeks and surrounding paths, as well as an extensive planting program to revegetate creeks and thicken or re-establish existing planting.

·        Council continued to integrate social media into its communication with the community, launching Twitter and new Facebook pages for Karralyka, Wyreena, Maroondah Art Gallery, BizMaroondah, and Sport & Recreation. An extensive campaign was undertaken to bring Jamie Oliver to Maroondah, with over 1000 likes achieved in a one week campaign.

·        In December Council proudly launched a public campaign displaying the rainbow flag with pride, to show its support for the Lesbian, Gay, Bisexual, Trans and Intersex (LGBTI) community. This follows an action within Council’s Youth Action Plan to display rainbow stickers at the entry of Council facilities to show support for the LGBTI community. The rainbow flag is an internationally recognised symbol of LGBTI pride, as well as a promise of equality and respect. As a key leader in the Maroondah community, Council has a responsibility to ensure our services are inclusive. The initiative ties in with several other Council projects, including the Maroondah City Council HACC Diversity Plan and Council’s commitment to the Victorian Charter of Human Rights.

·        Early childhood achievements included a new group for dads as part of the broader Maternal and Child Health program, providing dads with support and discussion opportunities on issues such as baby play and changes to relationships. A new three stage Early Parenting Program was implemented in partnership with The O’Connell Family Centre/Mercy Hospital providing advice, education and support for parents of children during the first twelve months, including sleep and settling, and newborn behaviour and routines. And the Family Day Care program received an overall “exceeding” rating in the recent audit by the Australian Children’s Education and Care Quality Authority.

·        During 2013-14 Council managed a $34.7 million capital works program to develop and maintain the infrastructure assets to ensure they continue to meet the needs of our community now and into the future. This included $6.464 million for Local Area Traffic Management and road asset enhancements, roads and footpaths, and $100,000 towards improving accessible footpaths. $580,000 was spent on upgrading sporting facilities including Barngeong Reserve oval; and $23,000 to improve the pathway access at Griff Hunt Reserve. $4.5 million has been allocated to the 337 Council buildings and structures, including over $1 million on building renewal works as identified in the Building Condition Audit.

·        Council’s Home and Community Care service received a perfect score in the Community Care Common Standards audit, which is undertaken every three years, placing Council as one of the highest performing HACC service providers nationally.

·        A number of projects highlighting the prevention of violence against women has seen Council lead the way in raising awareness of this important community issue. These included the inaugural White Ribbon Maroondah Cup golf tournament, participation in a flashmob event at Eastland with Chief Commissioner Ken Lay, and the signing of the Maroondah Preventing Violence Against Women Pledge.

·        In association with Eastern Regional Libraries we celebrated Croydon Library’s 40th birthday with a range of free community events. Today the Library has more than 60,000 items, with more than 500,000 items being borrowed annually including books,e-books, e-magazines and DVDs.

Financial / economic issues

The cost of printing the 2013-14 Annual Report will be met within the current budget allocation.  A relatively small number of Annual Reports are now printed on recycled stock to meet statutory, administrative and community needs. This approach will continue to be reviewed in line with Council’s overall strategic communication and marketing strategy.  The document is also available on Council website for download.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable


Community consultation

Pursuant to section 134 of the Act Council must give public notice:

·        That the Annual Report has been prepared; and

·        Regarding the locations from which copies of the annual report can be obtained before the meeting on 20 October 2014.

In accordance with these provisions of the Act, such public notice was published in The Age newspaper on 19 September 2014. A public notice was also placed in the Maroondah Leader newspaper on 23 September 2014.

 

Copies of the endorsed Annual Report were made available for inspection at the Council Service Centres, Croydon and Ringwood Libraries and Council’s website on 18 September 2014.

 

No submissions were received. 

Conclusion

The Annual Report 2013-14 confirms that Council has made significant advances towards achieving the community aspirations relating to community service, environmental enhancement, economic development, infrastructure development and civic administration and leadership, in addition to its statutory requirements under section 131 of the Act.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council

1.      FORMALLY ENDORSES THE 2013-14 ANNUAL REPORT

2.      NOTES THAT RELEVANT STATUTORY REQUIREMENTS HAVE BEEN MET

 


DIRECTOR City Development Phil Turner

 

DRAFT Disability Policy & Action Plan 2014-2018

Item 2

 

Purpose

The purpose of this report is to present Council with the draft Maroondah Disability Policy and Action Plan 2014-2018 and to seek Council’s endorsement for it to be placed on public exhibition for community comment.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  An inclusive and diverse community

 

Our Vision:  In 2040 Maroondah will be an inclusive community where social connections are strong across generations and diversity is embraced and celebrated.

Key Directions 2013 – 2017:

7.1     Ensure accessibility and social inclusion principles are considered in the planning, delivery and evaluation of facilities and services

 

7.2     Encourage programs and initiatives that raise the awareness of accessibility issues and deliver improved access to facilities and services for all ages and abilities

 

7.4     Support community members to age in place, live in accessible neighbourhoods and remain socially connected

 

7.14   Establish a built environment that is child, youth and age friendly through strengthening the inclusiveness and accessibility of our local neighbourhoods and activity centres

Background

The Maroondah Disability Policy and Action plan was developed in line with the Victorian Local Government Strategic framework, the requirements of section 38 of the Victorian Disability Act 2006, the policy and outcome areas of the National Disability Strategy and the Charter of Human Rights and Responsibilities Act 2006.

 

The Disability Discrimination Act 1992 makes it a legal requirement for local government to provide equal access to employment, public buildings, goods, services and facilities.  The Disability Policy and Plan 2014-2018 incorporates actions across all areas of Council to create a more inclusive community for people with a disability and their families and to help meet legal obligations to remove barriers to discrimination. 

 

The Disability Act Victoria 2006 outlines general provisions, including planning for individual access to services, and provides the framework for a whole of government and whole community approach to building inclusion for people with disabilities.


A review of the 2008-2012 Disability Policy and Action Plan was undertaken in preparation of this Plan. Key highlights included: 

·        Establishment of the Maroondah Disability Advisory Committee to provide advice to Council regarding policy, projects and programs

·        Improved and more accessible communication tools and publications

·        Effective networking, partnerships, strategies and award winning projects such as Changing Places and Marveloo that have increased participation and inclusion of people with disabilities and their carers

·        Staff skills development through training and increased awareness of disability issues across the whole of Council through education, planning, participation and service delivery

·        The completion of an active travel audit and a building condition audit resulting in the planning and implementation of an ongoing substantial capital works program

·        Advocacy work including highlighting the need for improvements to public transport services and facilities within Maroondah

Issue / discussion

The Maroondah Disability & Action Plan 2014-2018 was developed following consultation with community members and internal and external stakeholders. 

 

Council’s priorities are in line with key federal and state disability priorities.  These demonstrate the need to continue to break down attitudinal barriers within the community, improve employment and training opportunities, support carers and continue to improve accessibility for people with disabilities. 

 

The four focus areas in the Disability Policy and Action Plan 2014-2018 are:

 


 

Disability Policy & Action Plan

Key Directions

·        Increase employment, opportunities for people with disabilities in Maroondah.

·        Increase participation of people with a disability in recreation, leisure, sport, arts and cultural activities.

·        Support environments and community facilities that are accessible to people with disabilities.

·        Identify health needs of people with a disability.

·        Promote and support advocacy to improve access and inclusion for people with a disability.

·        Increase community awareness and understanding of disability issues to encourage a more accessible and inclusive society.

Financial / economic issues

Upon the Plan being formally adopted by Council, the Actions within the Plan will be delivered within existing resources.

Environmental / amenity issues

Not Applicable

Social / community issues

Over 30,000 people live with some form of disability within the City of Maroondah.  This is an estimated 29% of the population.  There are an estimated 5,300 people (4.8%) who live with profound or severe disabilities (ABS 2009).

 

In Maroondah there are 9,635 carers providing unpaid assistance to a person with a disability, long term illness, or old age (ABS 2009).  That is about 9% of the population.  Of these carers, about 280 are aged between 15-19 years, approximately half of whom still attend school.  An estimated 1,870 carers are aged over 65 years (ABS 2011). 14% of people in Maroondah seek professional help for a mental health issue.

 

People with disabilities are vulnerable to poverty and isolation.  Around 45% of those with a disability in Australia are living either near or below the poverty line (ABS 2011).

 

People with disabilities are more likely to be unemployed than people without a disability. The survey conducted as part of the community consultation showed that 68% of people with a disability find it very difficult or cannot access employment.

 

Furthermore, people with a disability encounter a range of barriers to accessing services and information. Provision of information could be more streamlined with a central hub of information being available.


Community consultation

Consulting with the community has been a key component in the development of the Draft Disability Policy and Action Plan.

 

The consultation involved a range of engagement processes including:

·        Maroondah Festival display and survey;

·        Disability Service provider workshop;

·        Council Officer workshop;

·        Disability Advisory Committee consultation;

·        Eastland and Croydon Main St consultation;

·        Community Survey was posted online; distributed through networks and available in hard copy at Council Service Centres and Community Houses.

In total there were 290 participants in the consultations, with 135 people providing face-to-face feedback at committee meetings, community engagement activities and the two stakeholder workshops, and 155 people responding to the survey.

Conclusion

Maroondah City Council has demonstrated a strong commitment to improving the lives of people with a disability in Maroondah.  The Disability Policy and Action Plan 2014-2018 takes a multilayered approach to addressing the disadvantages that people with a disability, their families and carers experience in their day to day lives.  This will assist with reducing barriers and achieving a community that is inclusive of people with a disability.

 

 

Attachments

1.

Draft Disability Policy & Action Plan 2014-2018

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL:

1.       PLACES THE DRAFT DISABILITY POLICY AND ACTION PLAN 2014-2018 OUT FOR PUBLIC EXHIBITION FROM 21 OCTOBER 2014 TO 18 NOVEMBER 2014

2.       THANKS THE MAROONDAH DISABILITY ADVISORY COMMITTEE FOR ITS CONTRIBUTION TO THE PREPARATION OF THE DRAFT DISABILITY POLICY AND ACTION PLAN 2014-2018

 


ATTACHMENT No: 1 - Draft Disability Policy & Action Plan 2014-2018

 

Item  2

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Draft Disability Policy & Action Plan 2014-2018

 

Item  2

 


DIRECTOR City Development Phil Turner

 

Maroondah Business Advisory Committee

Item 3

 

Purpose

The purpose of this report is to recommend that Council appoint eight representatives to the Maroondah Business Advisory Committee.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A prosperous and learning community

Our Vision:  In 2040, Maroondah is a thriving centre of economic activity and opportunity within the eastern region where the sustainability and growth of local businesses is supported.  All community members, groups, education providers and local businesses have access to a wide range of quality learning resources and facilities.

Key Directions 2014 – 2015:

·        Provide support to small and medium enterprises to help them fulfil their potential and be successful.

·        Establish a business resource hub to empower local business, encourage innovation and support alternative modes of employment.

·        Embrace the full potential of a new digital economy and encourage participation and collaboration by residents, businesses, health and community services and education sectors.

·        Broker community-government-business partnerships that build social capital, create community connections and foster a culture of corporate social responsibility.

·        Facilitate business-to-business partnerships that advance collaboration, peer support, mentoring, training opportunities and knowledge sharing.

·        Advocate for and support a coordinated, integrated and evidence based approach to addressing skill shortages for local businesses.

·        Facilitate connections between education providers, businesses and the broader community to support employment pathways, intergenerational connections and knowledge transfer.

Background

The establishment of the Maroondah Business Advisory Committee is timely and will complement and refine the new direction of the Business Support Unit.  This direction involves a deliberate focus on local micro and small-medium enterprises (SME’s) and a customer-centric/case manager approach to small business support.  The utilisation of the newly developed BizHub facility, and the concierge approach that will be central to the business services provided from REALM, indicate that business support services that are responsive, tailored, innovative and timely are in strong demand from our local SME’s.

In particular, the role of the Committee will be to:

·        Act as a sounding board for future Council funded projects/proposals;

·        Suggest new projects/programs for Council to pursue which will positively impact on local businesses;

·        Provide a formal link between the Municipality and key stakeholders/leaders in the economy to inform decision making;

·        Provide feedback and practical advice regarding additional ways in which Council can improve or refine programs to further assist members of the business community;

·        Provide input into the development of funding submissions; and

·        Provide strategic direction and feedback on local economic performance.

 

At the 25 August 2014 Council Meeting, Council recommended that an expression of interest process should be undertaken, calling for nominations from business representatives.  At this meeting it was also determined that Cr. Les Willmott and Cr. Nora Lamont be appointed as Councillor representatives to the Maroondah Business Advisory Committee.

Issue / discussion

Council has undertaken a period of consultation with local businesses, calling for nominations for the Maroondah Business Advisory Committee.  This consultation involved formal public notice in Maroondah Leader, information on the BizMaroondah website, links on the Council website, direct communication via BizMail and promotion through local business contacts and networks.

 

A total of 11 expressions of interest for up to 8 positions were received by Council.

 

A short-listing process has been undertaken, which included review by the two Councillors who will serve on the Committee.

 

Councillors will receive a separate circulation of the recommendations for nominations to the MBAC.

 

The recommendations for the MBAC committee members have been made based on their broad range of views, skills, business experience and knowledge with regard to local business issues.  The recommended Committee members were also chosen as they represent a proportionate mix of the current local SME business community.

Financial / economic issues

The work undertaken by the Maroondah Business Advisory Committee will be incorporated within Council’s existing operating budget.

Environmental / amenity issues

Not Applicable

Social / community issues

The establishment of the Maroondah Business Advisory Committee recognises the important role of local businesses in influencing the economic conditions that contribute to the health and well-being of the community. 

Community consultation

A public consultation process was undertaken to encourage nominations from the local business community.  This included a public notice in Maroondah Leader, for a 30 day period commencing 9 September 2014, and extensive engagement via Council’s website, the BizMaroondah portal and direct communication with local businesses.

Conclusion

The appointment of business representatives to the Maroondah Business Advisory Committee recognises the importance of engaging with local businesses to continuously improve and refine business support activities, initiatives and programs. 

 

 

Attachments

1.

Maroondah Business Advisory Committee Terms of Reference Aug 2014

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That council:

1.       Appoints the following business representatives for a period of       two years TO THE MAROONDAH BUSINESS ADVISORY COMMITTEE:

          1______________________________     5 ______________________________

          2 ______________________________    6 ______________________________

          3 ______________________________    7 ______________________________

          4 ______________________________    8 ______________________________

2.       informs all applicants in writing of the status of their          nomination and thanks nominees for their interest.

 


ATTACHMENT No: 1 - Maroondah Business Advisory Committee Terms of Reference Aug 2014

 

Item  3

 

DRAFT TERMS OF REFERENCE

MAROONDAH BUSINESS ADVISORY COMMITTEE

 

AUGUST 2014

 

Role of Business Advisory Committee

 

To provide input and direction to ensure the projects and programs of Maroondah City Council that support new and Small – Medium Enterprises (SME’s) continue to impact positively on local businesses

 

In particular the role of the Committee will be to:

 

·        Act as a sounding board for future Council funded proposals/projects;

·        Suggest new projects/programs for Council to pursue which will positively impact on local businesses;

·        Provide a formal link between the Municipality and key stakeholders/leaders in the economy on specific projects/programs;

·        Provide feed-back and practical advice regarding additional ways in which the Council can further assist members of the business community;

·        Provide input into the development of submissions for funding, and

·        Provide strategic direction and feedback on local economic performance.

 

 

Membership

 

·      3 Councillors – (one representing each ward) as appointed by Council.

·      Council Officers – Manager Business & Development and 1 or 2 officers will also provide administrative and specialist advice.  Other offices may be present at specific Committee meetings dependent upon the issues for consideration

·      Business Representatives – Up to 8 SME Business Representatives appointed through and expression of interest process for a period of two years.  Business Representation will be a proportionate representation of the current business mix within Maroondah and are to be selected based on their broad range of views, skills and knowledge with regard to local business issues.

 

Proxies

 

No proxies are permitted for any Committee Member.


 

 

Tenure of Membership

 

Appointment of Councillor membership is conducted on an annual basis in accordance with Statutory Council meeting outcomes.

 

Appointment of Business Representatives is for the current tenure of the Committee.  Council will consider all nominations and determine the Business Representatives.

 

 

Meeting Frequency

 

Meetings will be 4 times per year.  Meetings will usually commence at 12:00 noon and generally run no longer than 2 hours duration.

 

The meeting cycle may be changed during the life of the Committee with a majority vote of the Committee.

 

Further Committee meetings may arise from time to time as issues dictate.  Members of the Business Advisory Committee may be approached outside of the formal meeting cycle on an individual basis to provide further input into the development of particular programs or issues.

 

Chair of Business Advisory Committee

 

Meetings are to be chaired by a Maroondah City Councillor.

 

·        If the Mayor is one of the Council representatives, then he/she is automatically the chair of the Committee.  The Mayor may decline, in which case the chair reverts to a Councillor.

·        If a Councillor declines or is unavailable to attend a meeting, then it may revert to a business representative of the Committee.

 

Record of Proceedings

 

Council Officers will provide necessary administrative support and technical advice to the Advisory Committee.

 

All meetings are to be recorded and such records are to be entitled Record of Proceedings.  This reflects the legal status of the Committee in that it is an advisory body, providing advice on issues to Council.

 

Format of the Record of Proceedings:-

 

·        Headers to display name of Committee and meeting date

·        Footers to display page numbers

·        Agenda to have normal standard headings – Apologies, Confirmation of Record of Proceedings, Declaration of Conflict of Interests, Items Arising, Reports, General Business, Other Items


 

 

Circulation of Agenda Items and Record of Proceedings

 

Agenda items and record of proceedings from previous meetings will be circulated to members prior to each meeting.

 

Agenda items should be provided at least 10 days prior to the meeting to the responsible Council Officer to allow for consideration and comment.

 

Agendas to be circulated to all members of the Committee at least 5 days prior to the meeting date.

 

 

Report to Council

 

The Committee is to report to Council on a yearly basis.  Such report to include actions, activities, achievements and any other items of note.

 

Voting Rights

 

·      A quorum is 50% + 1 of the Advisory Committee members eligible to vote.

·      All Councillors have voting rights.

·      All Business Representatives have voting rights.

·      Council Officers are to provide administrative support and technical advice to the Advisory Committee.  They have no voting rights (unless formal appointment to the Advisory Committee via Council resolution).

 

Tenure of Committee

 

The Committee is to have a tenure of two years.  Councillor representation will equate to the current Council term (to November 2016).

 

Council may at any time, during the tenure of the Committee, resolve to cease its operation.

 

Review of Committee

 

These Terms of Reference are subject to review:

 

A)      after the next Council election to be held in November 2016; or

B)      earlier if deemed necessary by Council.

 

 


DIRECTOR Community & Leisure Services Wendy King

 

Lease Agreement For Maroondah Kindergartens and Early Childhood Facilities

Item 1

 

Purpose

To seek Council approval of the Lease Agreements between Maroondah City Council and nineteen (19) kindergartens and two (2) early childhood facilities. To authorise the signing and sealing of the relevant documentation subject to undertaking the administrative procedures under section 223 of the Local Government Act.

 

Council seeks to enter into a new lease agreement with the following early childhood services:

·        Arrabri Kindergarten Incorporated,

·        Barngeong Reserve Kindergarten Incorporated,

·        Bayswater North Kindergarten Incorporated,

·        Brentwood Park Kindergarten Incorporated,

·        Croydon Central Kindergarten Incorporated,

·        Croydon Gums Kindergarten Incorporated,

·        Croydon North Kindergarten Incorporated,

·        Ellie V Pullin Preschool Centre Incorporated,

·        Greenwood Park Preschool Parent Club Incorporated,

·        Heathmont East Preschool Association Incorporated,

·        Knaith Road Child Care Centre Incorporated,

·        Kurboroo Kindergarten Incorporated,

·        Lipscombe Park Kindergarten Incorporated,

·        Maroondah Preschool Parent Club,

·        Maroondah Montessori Preschool,

·        North Ringwood Child Care Centre Incorporated,

·        North Ringwood Preschool Incorporated,

·        Oban Road Preschool Incorporated,

·        Pinemont Preschool Association Incorporated,

·        Pinjarra Kindergarten Association Incorporated,

·        Tarralla Kindergarten Association Incorporated.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  Safe, healthy and active community.

Our Vision:  In 2040 Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

Key Directions 2014 – 2015:

·        1.21 Support and empower local communities groups, sporting clubs and special interest groups across Maroondah.

 

Background

There are twenty (20) kindergartens and two (2) child care centres in the municipality, located on Council land and occupying Council-owned premises. Independent incorporated associations, via representative Committees of Management or Cluster Management operate these services.  The current leases for twenty two of these facilities have now expired and these services require a new lease agreement for the continued use and occupation of the facilities.

The Norwood Family & Children’s Centre lease will be managed separately when the building is completed at the end of 2014.

ISSUE/DISCUSSION

Council seek to enter into a new Community Facilities Lease Agreement with the  Kindergartens and Early Childhood Facilities listed in this report. Through lease agreements made between Council and the lessees, the lessees will be granted use and occupation of the premises for a term of five years with an option for a further 5 years at annual rentals calculated in accordance with the principles of the Community Facilities Pricing Policy.

 

Government Act 1989, lease agreements for 10 years or more require Council to publish a public notice for at least 4 weeks and allow for public submissions under section 223 on the proposed lease.

 

Pending public submissions, Officers recommend that Council approves the lease agreements upon the terms and conditions as set out in the Leases, the principal terms of which are:

·        Rental – Commencing at $220 per annum

·        Term – Five years with the option for a further five year term.

·        Maintenance – in accordance with the Community Facilities Standard Maintenance Schedule

·        Public Liability Insurance of $20M and glass replacement insurance.

Financial / economic issues

Council’s Community Facilities Pricing Policy provides an overarching framework to guide Council and ensures a consistent and transparent approach to the pricing of facilities. 

Environmental / amenity issues

Not Applicable

Social / community issues

The implementation of the standard Community Facilities Lease Agreement ensures the clear and equitable delineation of maintenance responsibilities for all tenants occupying Council owned and/or managed community facilities, consistent with the Community Facilities Pricing Policy, and supports a sustainable approach to the provision of facilities to support community groups.

Community consultation

The Leases will be collectively advertised in The Age in accordance with Section 190 of the Local Government Act 1989 and submissions invited in accordance with Section 223. Should submissions be received a Committee of Council will be convened to hear any person wishing to be heard in support of their submission. Council will also  consider all written submissions, and include a written report on the proceedings of any committee hearing conducted, following which it shall determine whether or not to enter into the lease agreements.

Conclusion

The Lease agreements provide a mutually beneficial arrangement between Council and the nineteen (19) kindergartens and two (2) child care centres for the continued use and management of a Council facility as an educational and care service.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable


 

 

RECOMMENDATION

That council

1.       IN ACCORDANCE WITH SECTION 190 OF THE LOCAL GOVERNMENT ACT 1989 “THE ACT” UNDERTAKE THE STATUTORY PROCEDURES AND ADVERTSING TO ENTER INTO A 5 YEAR LEASE WITH A 5 YEAR OPTION FOR THE KINDERGARTENS AND EARLY CHILDHOOD FACILITiES listed in the report.

2.       IN ACCORDANCE WITH SECTION 223 OF THE ACT:

 

i.        APPOINTS A COMMITTEE OF COUNCIL TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED;

 

ii.       CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO ENTER INTO THE STATED LEASE AGREEMENTS AND;

 

iii.      THE DIRECTOR COMMUNITY AND LEISURE SERVICES BE AUTHORISED TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER;

 

3.         IN THE EVENT OF NO SUBMISSIONS BEING RECEIVED, RESOLVES TO SIGN AND SEAL ALL DOCUMENTATION WITH REGARD TO THE KINDERGARTEN AND EALY CHILDHOOD FACILITIES LEASE AGREEMENTS FOR THE LISTED INDEPENDENT INCORPORATED ASSOCIATIONS;

 

-        ARRABRI KINDERGARTEN INCORPORATED,

-        BARNGEONG RESERVE KINDERGARTEN INCORPORATED,

-        BAYSWATER NORTH KINDERGARTEN INCORPORATED,

-        BRENTWOOD PARK KINDERGARTEN INCORPORATED,

-        CROYDON CENTRAL KINDERGARTEN INCORPORATED,

-        CROYDON GUMS KINDERGARTEN INCORPORATED,

-        CROYDON NORTH KINDERGARTEN INCORPORATED,

-        ELLIE V PULLIN PRESCHOOL CENTRE INCORPORATED,

-        GREENWOOD PARK PRESCHOOL PARENT CLUB INCORPORATED,

-        HEATHMONT EAST PRESCHOOL ASSOCIATION INCORPORATED,

-        KNAITH ROAD CHILD CARE CENTRE INCORPORATED,

-        KURBOROO KINDERGARTEN INCORPORATED,

-        LIPSCOMBE PARK KINDERGARTEN INCORPORATED,

-        MAROONDAH PRESCHOOL PARENT CLUB,

-        MAROONDAH MONTESSORI PRESCHOOL,

-        NORTH RINGWOOD CHILD CARE CENTRE INCORPORATED,

-        NORTH RINGWOOD PRESCHOOL INCORPORATED,

-        OBAN ROAD PRESCHOOL INCORPORATED,

-        PINEMONT PRESCHOOL ASSOCIATION INCORPORATED,

-        PINJARRA KINDERGARTEN ASSOCIATION INCORPORATED,

-        TARRALLA KINDERGARTEN ASSOCIATION INCORPORATED.

 


DIRECTOR Community & Leisure Services Wendy King

 

Maroondah Carols by Candlelight 2014

Item 2

 

Purpose

In order to facilitate the operations of the 2014 Maroondah Carols by Candlelight on Sunday 7 December, this report seeks formal Council endorsement to:

·        Advertise the Town Park precinct as a smoke free area on the above date and

·        Ban dogs within the Town Park precinct

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A vibrant and culturally rich community

Our Vision:  In 2040, Maroondah will be a creative cosmopolitan community recognised for its celebration and promotion of arts and culture.  There will be a broad range of engaging entertainment options, diverse cultural activities and the creation and display of traditional and contemporary forms of art.

Key Directions 2014 – 2015:

3.2     Provide a diverse range of engaging entertainment spaces, events and activities background

Background

Smoke Free

 

In 2013, Council trialled the Maroondah Festival as a smoke free event. At the Festival, attendees were asked if they would prefer Council events be smoke free. Of the 217 respondents, 210 (96%) of the participants responded positively.  There has also been positive feedback from the community on the 2013 Festival smoke free trial which has resulted in Council’s continued support of a smoke free Maroondah Festival in 2014.  It is Council’s intention to trial the Maroondah Carols by Candlelight as a smoke free event in 2014.

 

Dog Free

 

The grand finale of the Maroondah Carols by Candlelight is a fireworks display. Unfortunately, many animals are terrified by firework displays which have the potential to distress, upset and can indirectly pose risks to dog safety through damage of the ear canal, and by causing them to take flight to escape the loud noises sometimes injuring themselves and others in the process.

 

Fireworks may also trigger an aggressive fear response in dogs putting the community around them at risk.

 

During Fireworks, dogs should be kept indoors and in a comfortable hiding place to allow the dogs to feel safe.

 

Therefore it is proposed that Council ban dogs from the 2014 Maroondah Carols by Candlelight. 

Issue / discussion

Smoke Free

 

It is proposed to promote the Maroondah Carols by Candlelight site as a smoke free event from 4pm to 10pm inclusive on Sunday 7 December 2014.

 

Dog Free

 

It is proposed to ban dogs, with the exception of guide dogs at the Maroondah Carols by Candlelight site from 4pm to 10.00pm inclusive on Sunday 7 December 2014.

 

To declare a defined area as 'dog free' Council may by resolution make an order under Part 26 - 2a of the Domestic Animals Act 1994 with the right to:

 

‘Prohibit the presence of dogs and cats in any public area of the municipal district of the Council.’

 

The Carols site includes the following areas:

·        Town Park including Athletics track

·        Fred Geale oval

The following process will be undertaken in order to ensure a safe Maroondah Carols by Candlelight and that the general public are aware that dogs are not to be brought to the event.

·        All promotion and marketing in the lead up to the 2014 Maroondah Carols by Candlelight will contain information indicating that it is a dog free event.

·        In the event that visitors bring their dogs to the 2014 event they will be handed a letter outlining the reasons behind the ban and asked to remove their dog from the site.

·        If a dog is displaying a dangerous temperament and/or the owner refuses to follow the instruction, the owner will again be asked to remove the dog off the Carols site immediately and may be fined.

 

Two Officers nominated from Local Laws will be employed to patrol the Maroondah Carols by Candlelight site between 4.00pm to 10.00pm on Sunday 7 December 2014 ensuring dogs are removed immediately by the owners.

Financial / economic issues

Financial implications of these two measures are minimal and will be met within budget.

Environmental / amenity issues

Maroondah Carols by Candlelight is promoted as a family celebration with expectations that over 5,000 people will attend the event.  Maintaining a safe environment for visitors is of paramount importance and actions such as the promotion of a smoke free and dog free event is a significant contributor to this end.

Social / community issues

Not Applicable

Community consultation

‘No Smoking’ and ‘No Dogs’ information will be included in Maroondah Carols by Candlelight advertising material.

Conclusion

The dog and smoke free areas are crucial to ensuring the safe conduct of the 2014 Maroondah Carols by Candlelight.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That COuncil

1.       APPROVES promotion of THE MAROONDAH CAROLS BY CANDLELIGHT ON SUNDAY 7 DECEMBER 2014 BETWEEN 4.00PM AND as a smoke free event

2.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH CAROLS BY CANDLELIGHT ON SUNDAY 7 DECEMBER 2014 BETWEEN 4.00PM AND 10PM EXCEPT IN THE FOLLOWING AREAS:

-     NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

-     CIVIC SQUARE

3.       PROMOTES INFORMATION REGARDING SMOKE FREE EVENT AND DOG BAN ON ALL MAROONDAH CAROLS BY CANDLELIGHT MARKETING MATERIAL PRIOR TO THE EVENT

 


DIRECTOR Community & Leisure Services Wendy King

 

MAV HACC Transition Statement of Intent

Item 3

 

Purpose

To update Council on the progress of the arrangements to transition the management and funding of the HACC program in July 2015.  To sign off on the MAV HACC Transition Statement of Intent to retain stability and the strengths of the Victorian community care system, through a tri-lateral agreement.

 

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A safe, healthy and active community

Our Vision:  Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing

Key Directions 2014 – 2015:

1.13   Plan and advocate for the provision of leading edge facilities and services to support the needs of an ageing population

Priority Action 2014-2015:

Provide additional services and facilities for seniors

Background

A major change in the way community care services will be managed and delivered is to occur from 2015 to 2019 as a result of:

·                National Aged Care reform

·                Implementation of the National Disability Insurance Scheme

In May 2013, it was agreed to change roles and responsibilities between the Commonwealth and Victorian governments, whereby from 1 July 2015, the Commonwealth will take full funding, management and regulatory responsibility for services for people aged 65+ (50+ for indigenous people), and Victoria will take full funding, management and regulatory responsibility for people aged under 65. Both governments agreed to work together to retain the benefits of the Victorian HACC system – acknowledged as the best in Australia.

 

This agreement was documented in the Heads of Agreement on the National Disability Insurance Scheme (NDIS), which  enables the implementation of the full NDIS scheme across Victoria from 2016-2019, starting with the setting up of the national agency in Geelong and one of the launch sites in Barwon from 2013.

 

It is proposed that the State and Commonwealth governments will sign a Victorian transition agreement in September 2014. The “statement of intent”, between Commonwealth, State and local government, is proposed as part of this agreement. Although MAV will be the signatory to this statement as a sector agreement, Councils will make their individual decisions and commitments about service delivery, expressed in the service contract arrangements to be negotiated with the Department of Social Security and the Department of Health later in 2014 and early 2015.

 

The MAV’s role in these negotiations is to assist Councils to achieve an optimal position for local government in the terms of the transition.

 

Retaining the benefits of the Victorian system

 

The following key features of the Victorian community care system have been identified through a State government led consultative process, as the benefits to preserve:

·        A stable service delivery platform across the State;

·        The significant role of  local government in planning, funding and delivering services

·        Strong connections between community care, primary care and health services supported by common client management practices and electronic information exchange;

·        A service system that is responsive to the diversity of the Victorian population;

·        Local area planning and population based resource allocation, so those eligible  have equitable access to services, regardless of where they live;

·        Investment in local person centred assessment and care planning with a wellness promoting, restorative and diversity focus, to achieve better outcomes for individuals and to reduce reliance on health and care services;

·        Investment and support for system wide reform, in particular good quality assessment, wellness promotion and diversity planning and practice.

 

Victoria has been pursuing concrete ways to incorporate the benefits of Victoria’s HACC system into the design of the national programmes – the Commonwealth Home Support Program (CHSP) and the Aged Care Gateway (called My Aged Care). Where it is not possible to incorporate specific Victorian arrangements into the CHSP or the Gateway, a bilateral agreement for a transition plan has been developed for agreement between governments by September, 2014.  This transition plan includes a tri–lateral statement of intent, covering the role of local government.

 

The Commonwealth Home Support Program Design discussion paper was released on 20 May 2014. Key features of Victorian system to be incorporated into national CHSP design include:

·        emphasis on wellness promotion and re-ablement 

·        emphasis on face to face assessment for basic (HACC) services

·        commitment to a collaborative approach to service delivery

·        commitment to continuing to fund service providers directly

Maintaining stability over the next five years

Both the Commonwealth and Victorian governments are aiming to maintain stability of service delivery for clients and service providers through the transition period. Base funding for older people under the Commonwealth Home Support Programme (CHSP) will thus remain stable for a minimum of 3 years from 1 July 2015, and the Victorian Department of Health will continue to fund services for younger people through a Victorian  HACC Program, pending implementation of the National Disability Insurance Scheme (progressively from 2016 – 2019).

 

Both Commonwealth and State ministers have stated a commitment to sustaining local government’s role in HACC and its successor programme (CHSP). The local government role goes beyond service provision, involving planning, service coordination, and investment in service delivery, as well as advocacy on local community needs.   Seventy two Councils across metropolitan and rural areas are actively engaged as key players in local and sub-regional networks of community care service providers. Six Councils who no longer directly provide the core HACC services themselves, continue to make funding and/or in kind contributions to the local organisations that do.   This uniformity of role and stability over time gives local government collectively a strong and recognised voice in negotiating for retaining the strengths in the Victorian community care service system in a national programme, and through the transition period.

 

Sustainability - increase in unit prices before transfer to the Commonwealth

MAV and Councils have been seeking higher unit prices for HACC services for some time. In 2013/14, the Department of Health doubled the subsidy paid to Councils for HACC meals. It also intends implementing a price increase for personal care, domestic assistance and respite, the major proportion of Councils’ HACC services, in September 2014, but effective from July 2014. This aims to position the core HACC services with unit prices more in line with other states and costs, prior to the move to Commonwealth service agreements in July 2015. It is anticipated that the Commonwealth will agree to service agreements at the increased prices. There is also to be a national fees policy introduced in July 2015, which may increase the current fee levels.

 

Review of service levels, mix and targets

Without additional funding however, the unit price increase for home care services will mean a reduction in the funded target hours. This will have no immediate impact, as Councils have already budgeted for 2014/15 targets and funding levels and the quantum of funding won’t change. In negotiating the funding agreement for post July 2015 with both the State and Commonwealth, Councils will have the opportunity to review the service mix and levels against community need and to make decisions about whether they can sustain the unfunded target hours for their community i.e. that proportion of the currently provided hours that remain as fully council funded hours after the new unit prices have been applied to a lower number of hours.  If Councils can sustain their level of involvement in community care under Commonwealth contracts, MAV has proposed that the Commonwealth agree to a phasing strategy over the transition period, by directing a proportion of the annual growth funds to Councils, to protect and retain the current service levels being used by older people in the community.   The issue of allocation of growth funding is still under consideration by the Commonwealth.


 

Issue / discussion

The main impact for Councils and the HACC program is the Commonwealth taking on responsibility for all aged care and people aged over 65, rather than the introduction of the NDIS per se. Across Victorian HACC services, about 30 per cent of current service users are under 65 years, and not all of these are expected to be eligible for individual funding for care services under the NDIS.

 

Key messages to Councils from MAV

·        Victoria has built a strong and effective  community care system over many decades

·        Councils involvement as both a funder and provider has been central to the stable and locally integrated platform, the quality of the services and community satisfaction

·        The HACC services delivered by Council have provided a good bridge for local people between  the community services needed to retain participation in community life (transport, seniors clubs, libraries, leisure services, accessible buildings etc ) and the more intensive care services funded by the Commonwealth Aged Care Act (packages, hostels and nursing homes)

·        The Commonwealth acknowledges the strengths of the Victorian system and are imbedding many of these strengths in the design of the new national program

·        Commonwealth funding for the HACC services will continue to be paid to service providers in block funds based on unit prices – without competitive tendering for the currently distributed base funding. There is no intention to move the national Home Support program to individual funding for clients - subject to the aged care reform process review in 2018/19. It is recognized that some of the funding is for promoting wellness and community access and support and not just care services.

·        The Victorian Transition Plan will include a ‘statement of intent’ between the Commonwealth, State and local government – to provide the framework to maintain the unique role local government has in planning, coordinating and delivering local community services

·        The MAV has consulted with all Councils on the ‘statement of intent’ and it has been developed in discussion with the MAV HACC Sustainability Group

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

 

Community consultation

Not Applicable

Conclusion

Maroondah City Council have been involved in the development of the draft statement of intent and have provided significant input through the EMR Aged and Disability Services Managers and EMR Health and Human Services Directors groups.  The MAV is now seeking endorsement by Councils to proceed with negotiations on the statement so that it is in a position to sign on behalf of local government. 

 

 

Attachments

1.

2014 October 20 Council Meeting Statement of Intent between the ~ Government represented by the Municipal Association of Victoria attachment to Council report (PDF copy)

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council

1.       notes the content of this report

2.       AuthoriseS the Municipal Association of Victoria (MAV) to proceed with endorsement of the mav Home And Community Care (HACC) Transition Statement of Intent

 


ATTACHMENT No: 1 - 2014 October 20 Council Meeting Statement of Intent between the ~ Government represented by the Municipal Association of Victoria attachment to Council report (PDF copy)

 

Item  3

 

 


DOCUMENTS FOR SEALING

 

 

Recognition of Achievements / Milestones

ITEM 1

 

Background

Council's Policy re: Council Honours / Recognition of Milestones & Achievements provides that when Council is made aware of significant occasions, the matter shall be raised at an Assembly of Councillors comprising all Councillors, at which time it shall be determined whether to issue a Letter Under Seal, Certificate of Appreciation, or Letter of Appreciation signed by the Mayor.

The following achievements have been recently drawn to Council's attention:

 

Mr Ian Douglas – recently awarded the 2014 Royal South Street Society (Ballarat) Frank Wright Medal in recognition of over 40 years of service to Victorian Community Bands.  Ian’s involvement with bands commenced with the Croydon Wind Symphony in 1972.  Throughout his years Ian has also been involved with the Croydon Citizens’ Band and the Croydon Concert Band, where he has mentored young developing players and worked tirelessly to promote the bands to the wider community.  In addition to the role he has played in the Croydon band scene, Ian has also played a significant role as a member of the Executive of the Victorian Bands’ League for over 30 years, including a long stint in the role of President.

 

National Boys Choir of Australia – 50th Anniversary. The Choir, which is based in Pilgrim Court, Ringwood, was founded in 1964 by Mr. Kevin Casey, who studied singing and piano at Melbourne University’s Conservatorium of Music.  The National Boys Choir of Australia has established itself as one of Australia’s finest treble choirs. The Choir is often called on to sing with the Melbourne Symphony Orchestra, Opera Australia and Victorian Opera. The Choir has also toured internationally on fourteen occasions, with destinations including the United Kingdom, France, Italy, Germany, Austria, Japan, the United States, Taiwan, the Philippines and China. When the boys are not travelling overseas, they tour from far north Queensland to Albany in South West Australia. Much of 1998, 2000, 2003/2004 and part of 2009 were devoted to the filming of the acclaimed ‘I Still Call Australia Home’ advertising campaigns.  The ongoing relationship with Qantas has provided many opportunities and further travel for the boys, both nationally and internationally. As it proceeds from strength to strength, the National Boys Choir of Australia continues to consolidate its place as one of a number of superb cultural organisations based in Melbourne, contributing to and affirming Australia’s rich and diverse cultural identity. It proudly represents the very best of both Melbourne and Australia in all its appearances, both at home and internationally.

 

Lions Club of Croydon – 50th Anniversary.  The Lions Club of Croydon was chartered on 11 November 1964, with 27 members having been sponsored by the Lions Club of Ringwood.  Over the years considerable funds have been raised and returned to the community locally, nationally and internationally. Over the last financial year the Club has raised funds to the value of approximately $30,000 which has been returned to the community in various ways.

 

Croydon Conservation Society – 50th Anniversary.  The Croydon Conservation Society commenced in 1964 and is celebrating 50 years of actively conserving the best of our local environment.  They have planted native species in many locations to keep our local native inhabitants alive and flourishing.  Over the years the Society Volunteers have worked on projects in Maroondah’s local parks and reserves, including the Athol Crane memorial planting along Wicklow Avenue, Pitman Reserve and the gardens in Town Park, Croydon. Croydon Conservation Society also provides assistance to local schools and community groups and works closely with Bushlinks and the Candlebark and Crisp Nurseries.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL signs & seals letters of congratulations in recognition of the following milestones & achievements:

1.       MR IAN DOUGLAS, IN RECOGNITION OF over 40 years of service to Victorian Community Bands

2.       THE NATIONAL BOYS CHOIR OF AUSTRALIA, ON THEIR 50TH ANNIVERSARY

3.       THE LIONS CLUB OF CROYDON, ON THEIR 50TH ANNIVERSARY

4.       the Croydon Conservation Society, on their 50th Anniversary