2014 Maroondah Logo RGB.jpg

 

 

 

 

 

Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 15 September 2014, commencing at 7.30pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

 

 

 

 

 

 

Acting seating plan.jpg 


ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 25 August 2014.

6.       Public Questions

7.       Officers’ Reports

Acting Director Community & Leisure Services

1.       Community Facilities Lease Agreement for Reverse Art Truck Inc.                       4

2.       Maroondah Festival 2014                                                                                         7

Director Corporate Services

1.       Attendance Reports                                                                                                13

2.       Reports of Assembly of Councillors                                                                       15

3.       Councillor Representation Reports                                                                         20

Director City Development

1.       Annual Report 2013/14                                                                                           32

Acting Director Operations & Infrastructure

1.       Petition - Pleasant Drive, Heathmont
Request for Parking Restrictions                                                                            36  

8.       Documents for Sealing

1.       Letters Under Seal - Recognition of Service to Ringwood Spiders                       39  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Director Corporate Services

1.       Narre Warren User Agreement  

 


ACTING DIRECTOR Community & Leisure Services TIM COCKS

 

Community Facilities Lease Agreement for Reverse Art Truck Inc.

Item 1

 

Purpose

To seek Council approval of a Lease Agreement between Maroondah City Council and the Reverse Art Truck Inc. The report also seeks to authorise the signing and sealing of the relevant documentation.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: A clean, green and sustainable community

 

Our Vision: In 2040, Maroondah will be a green leafy community with high levels of waste diversion and sustainable approaches to infrastructure development, urban design and management of natural resources. Our community will be resilient and have the knowledge, capacity and resources to make sustainable lifestyle choices.

 

Key Directions 2014 – 2015

 

4.2     Provide leadership and adopt sustainable innovative approaches to limit consumption, prevent litter, reduce waste to landfill and encourage reuse and recycling of resources.

 

4.3     Build the capacity of households and businesses to behave more sustainably, reduce waste and minimise consumption of natural resources.

Background

The Reverse Art Truck Inc. is a non profit organisation that has been in operation for over 30 years supplying affordable recycled resource materials for distribution to schools, early learning centres, community groups and individuals. The facility is located within the 17 Greenwood Avenue complex and consists of two storage sheds. The purpose of Council granting this lease to the Tenant is to carry out activities associated with the provision of storage and sale of art and craft supplies to the local community.

 

The Reverse Art Truck Inc. has been a tenant of the premises since July 2000 through a licence agreement which has now expired.

Issue / discussion

Lease negotiations with the Reverse Art Truck Inc. commenced in May 2014 based upon Council’s endorsed policy, with the tenant now ready to progress to the endorsement of the Lease. (Trim reference 13/53894).

 

Through a Lease Agreement made between Council and the Reverse Art Truck Inc., the Reverse Art Truck Inc. will be granted use and occupation of the premises for a term of two years with an option for a further two years at an annual rental calculated in accordance with the principles of the Community Facilities Pricing Policy and determined under the category of Miscellaneous.

 

Officers recommend that Council approves the Lease Agreement upon the terms and conditions as set out in the Lease, the principal terms of which are:

a)      Term – Two years with the option for a two year further term.

b)      Maintenance – in accordance with the Community Facilities Standard Maintenance Schedule

c)      Public Liability Insurance of $20M and glass replacement insurance.

Financial / economic issues

Council’s Community Facilities Pricing Policy provides an overarching framework to guide Council and ensures a consistent and transparent approach to the pricing of facilities.  Under the category of Miscellaneous, the Policy outlines the factors to be considered when calculating the rental fee.

 

The rental is determined based on the quality of the facility, capital contributions provided by Council and the community organisation, the type of organisation using the facility and whether the organisation has exclusive use of the facility.

Environmental / amenity issues

Not Applicable

Social / community issues

The implementation of the standard Community Facilities Lease Agreement ensures the clear and equitable delineation of maintenance responsibilities for all tenants occupying Council owned and/or managed community facilities, consistent with the Community Facilities Pricing Policy.

Community consultation

The Reverse Art Truck Inc. Lease agreement was developed in consultation with the Reverse Art Truck Committee and relevant Council Officers.

 

Section 190 of the Local Government Act 1989 is only applicable if Lease Agreements are for 10 years or greater.

Conclusion

The Lease Agreement provides a mutually beneficial arrangement between Council and the Reverse Art Truck Inc. for the continued use of two storage sheds located within the 17 Greenwood Avenue complex and the sale of affordable recycled resource materials to local   community organisations and individuals.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That council

1.       GRANTs A LEASE TO REVERSE ART TRUCK INC. for use of two sheds at 17 greenwood avenue, ringwood, with details as outlined within this report

2.       The term of the lease shall be two years, with an option for a further two years

3.       council signs and seals the lease

 


ACTING DIRECTOR Community & Leisure Services TIM COCKS

 

Maroondah Festival 2014

Item 2

 

Purpose

In order to facilitate the operations of the 2014 Maroondah Festival on Sunday 9 November, 2014 this report seeks formal Council endorsement to temporarily:

·        Close sections of roads/streets within the Croydon precinct

·        Prohibit smoking within the Town Park precinct

·        Prohibit the consumption of liquor or possession of any liquor not in a sealed container within Town Park and;

·        Ban dogs within the Town Park precinct

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A vibrant and culturally rich community

Our Vision:  In 2040, Maroondah will be a creative cosmopolitan community recognised for its celebration and promotion of arts and culture.  There will be a broad range of engaging entertainment options, diverse cultural activities and the creation and display of traditional and contemporary forms of art.

Key Directions 2014 – 2015:

3.2     Provide a diverse range of engaging entertainment spaces, events and activities

Background

Road Closures

 

The proposed road closures for the 2014 Maroondah Festival are:

·        Norton Road – Mt Dandenong Road to Jesmond Road

·        Civic Square – at south entrance to Arndale Shopping Centre car park to the south west corner of the Aquahub car park.

It is proposed for Mt Dandenong Road to remain open to traffic.  The closure of roads surrounding the Festival site will ensure a safe environment for Festival participants.

Smoke Free

In 2013, the Maroondah Festival was trialled as a smoke free event.  It is proposed that the Maroondah Festival continue to be a smoke free event in 2014.

 

Alcohol Free

Council’s Local Law No.8 restricts alcohol consumption on Council land without a permit.

A ban on liquor consumption was enforced for the first time at the 1996 Maroondah Festival.

It is proposed that the ban for 2014 continue to apply for the Council owned land in and around the Festival site. 

Police will be present at the Maroondah Festival and will monitor activity within the area as part of their overall involvement with the Maroondah Festival.

Dog Free

Following the 1998 Festival, a number of complaints were received from residents and Festival visitors regarding the number of dogs that were present throughout the event in Croydon Park and the surrounding streets.  Health and Safety issues were raised with Council due to the number of dangerous dog breeds present at the event and which were not adequately controlled by their owners, particularly in a crowded and extremely noisy environment.  It was decided that with large crowds present on the day, Festival visitors, particularly young children, may be placed in danger if dogs are allowed and as such Council endorsed a recommendation to ban dogs from the Festival site.

It is proposed that these measures imposed in past years to restrict dogs on site are retained for the 2014 event at Town Park, however allow the Croydon and District Dog Obedience Club’s demonstration team to perform at the 2014 Maroondah Festival under the following guidelines:

·        Demonstration times are provided to the Croydon & District Dog Obedience Club where there is minimal conflict with the remaining Festival program i.e. the demonstration space does not have additional activities in the area at the time of the dog obedience demonstration.

·        All participants must meet at a designated time and place within 30 minutes of the allocated demonstration time and proceed to the demonstration area together.  All participants must leave the Festival site together at the completion of the demonstration.

·        Dogs are to be brought on and off the site on leads at all times.

·        No dogs are to be walked through the general Festival site at any time.

·        During the demonstration, advanced participants or agility displays are only allowed to display with their dogs off the lead, however they must remain under the owners control at all times.

·        All members and the dogs participating in the demonstration must be clearly identified as members of the Croydon & District Dog Obedience Club i.e. T-shirt, name tag, dog collars.

·        Whilst on the Festival site all members of the Croydon & District Dog Obedience Club participating in the demonstrations are to act on all instructions given by Council and Festival staff.

Issue / discussion

Road Closures

 

It is proposed that the following road closures to vehicular traffic with the exception of emergency vehicles, be approved from 6.00am to 8.00pm on Sunday 9 November 2014;

·        Norton Road – Mt Dandenong Road to Jesmond Road

·        Civic Square – at south entrance to Arndale Shopping Centre car park to the south west corner of Aquahub car park.

All other roads will remain open for the duration of the Festival.

Approval from relevant organisations such as VicRoads and the Victoria Police will be sought on the proposed road closures.  Approval will also be sought from VicRoads to extend the timing for Festival participants to cross at the pedestrian lights on Mt Dandenong Road (opposite the Croydon Senior Citizens building) and to reduce speed on Mt Dandenong Road from Alfrick Road to James Kerr Way.   Road signs will be placed on the day of the Festival advising of the road closures and speed reductions.

Smoke Free

It is proposed to ban smoking within the Festival site for Sunday 9 November 2014.

Alcohol Free

It is proposed to ban the consumption, or possession, of alcohol within Town Park for Sunday 9 November 2014.

Dog Free

It is proposed to ban dogs, with the exception of guide dogs and the Croydon and District Dog Obedience Club’s demonstration team at the Festival site during the hours of 10.00am to 6.00pm inclusive on Sunday 9 November 2014.

To declare a defined area as ‘dog free’ Council may by resolution make an order under Part 26 - 2a of the Domestic Animals Act 1994 with the right to:

“Prohibit the presence of dogs and cats in any public area of the municipal district of the Council”.

The Festival site includes the following areas:

·        Town Park including Athletics track

·        Norton Road (from Mt Dandenong Road to Leigh Road)

·        Civic Square (from Arndale Shopping centre lower car park entrance to car park located behind the Civic Centre)

The following process will be undertaken in order to ensure a safe Festival and that the general public are aware that dogs are not to be brought to the event.

1.       All the promotion and marketing in the lead up to the 2014 Maroondah Festival will contain information indicating that it is a dog free event.

 

2.       In the event that visitors bring their dogs to the 2014 event they will be handed a letter outlining the reasons behind the ban and asked to remove their dog from the site.

 

3.       If a dog is displaying a dangerous temperament and/or the owner refuses to follow the instruction, the owner will again be asked to remove the dog off the Festival site immediately and may be fined.

 

Council may appoint any person other than a Councillor to be an Authorised Officer for the purposes of the administration and enforcement of any Act, regulations or Local Laws that relate to the functions and powers of the Council.

 

Two Officers nominated from Local Laws will be employed to patrol the Festival site between 10.00am – 6.00pm on Sunday 9 November 2014 ensuring dogs are removed immediately by the owners.

Financial / economic issues

Road Closures

 

The overall associated costs of road closures and effective traffic management will be approximately $9,000 (plus GST) for advertising, signage and staff.  This expenditure is incorporated into the recurrent Festival budget.

 

Smoke Free

 

The costs associated with the non smoking ban would be approximately $300 (plus GST) for signage to be displayed at the Festival.

 

Alcohol Free

 

Not applicable

 

Dog Free

 

Two Local Laws Officers will be employed on the day to ensure compliance with Local Law provisions with associated costs of approximately $1,000 (plus GST).  This expenditure is incorporated into the recurrent Festival budget.

Environmental / amenity issues

The Maroondah Festival is promoted as a family celebration with expectations that over 20,000 people will attend the event.  Maintaining a safe celebration for visitors is of paramount importance and actions such as the closure of roads, the banning of smoking and alcohol and creating a dog free festival is a responsible exercise of Council’s duty of care.

Social / community issues

Not Applicable

Community consultation

A public notice will be placed in the Maroondah Leader in the week commencing 20 October 2014 including a listing of the exact roads that will be closed and duration of the closure.  The public notice will invite submissions from the public on the proposed road closures to be conducted on Sunday 9 November 2014.  Letters will also be delivered to local businesses and residents within the Festival site informing them of the access restrictions and an Access Pass will be provided so that they will have access to their business and houses on the day of the Festival.

 

“No smoking”, “No alcohol” and “No dogs” information, as well as parking details will be included in Festival advertising material.

Conclusion

The proposed road closures and the dog and smoke and alcohol free areas are crucial to ensure the safe conduct of the 2014 Maroondah Festival.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That council

1.       In accordance with the provisions of schedule 11, clause 10(b) of the local goVernment act 1989, resolves to temporarily close the following roads on sunday 9 november 2014, from 6.00am to 8.00pm:

·        NORTON ROAD – MT DANDENONG ROAD TO JESMOND ROAD

·        CIVIC SQUARE – AT SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF AQUAHUB CAR PARK

2.       SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3.       prohibits the consumption or posssession of opened containers of alcohol on sunday 9 november 2014

4.       prohibits smoking on sunday 9 november 2014, at festival

5.       Approves the prohibition of dogs during the maroondah festival on sunday 9 november 2014 between 10.00am and 6.00pm except for the croydon & district dog obedience club’s demonstration team in the following areas:

·        TOWN PARK

·        NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

·        CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF THE AQUAHUB CAR PARK)

6.       PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT AND DOG BAN ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

  


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 - 2015

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration. As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed. This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and appendix details formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 25 August  and 1 September 2014 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings. At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2014 August 25 - Assembly of Councillors - Public Record

2.

2014 September 1 - Assembly of Councillors - Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 25 August and 1 september 2014

 


ATTACHMENT No: 1 - 2014 August 25 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 25 August 2014

Time: 6.00pm

Location: Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald
(entered at 6.23pm)

Cr Christina Gleeson

 

Cr Rob Steane

Cr Natalie Thomas

 

 

 

 

 

 

 

Council Officers:

 

 

Phil Turner

Acting Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Wendy King

Director Community & Leisure Services

Chris Zidak

Acting Director City Development

Tanya Clark

Acting Manager Community Services                     Item 2

Dianne Vrahnas

Manager Human Resources                                    Item 3

Stephen Onans

Team Leader Governance

 

 

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Cr Christina Gleeson, Cr Samantha Marks

Council Officers:

Trevor Welsh

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Council Meeting Agenda

2

HAAC Reform

3

EBA Update

4

Sports Chaplaincy

5

World Suicide Prevention Day

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2014 September 1 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 1 September 2014

Time: 6.00 pm

Location: Council Chamber & Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Les Willmott, JP

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson (entered 6.37pm)

Cr Samantha Marks

Cr Rob Steane

Cr Natalie Thomas

 

 

 

 

Council Officers:

 

 

Phil Turner

Acting Chief Executive Officer

Tim Cocks

Acting Director Community & Leisure Services

Andrew Taylor

Acting Director Operations & Infrastructure

Stephen Onans

Acting Manager Finance & Governance

Grant Meyer

Manager Integrated Planning                                   Item 1

Rosalie Hastwell

Team Leader Arts Development                              Item 2

Others:

 

 

Victoria Police:  Superintendent Graeme Arthur, Inspector Peter Wheeler, Senior Sergeant Paul McBride, Senior Sergeant Graham Gooding

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Trevor Welsh, Director Operations & Infrastructure Wendy King, Director Community & Leisure Servcies

Marianne Di Giallonardo, Director Corporate Services

Conflict of Interest Disclosure:

 

Councillors:

Item 3 –  Cr Marks MVC Boxing Club

Cr Marks is the Club’s Treasurer

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

1

Victoria Police Presentation

2

Arts & Cultural Development

3

MVC Boxing Club

4

Dandenong Creek Trail Update

5

Annual Report 2013/2014

6

Community Assistance Fund

7

MAV State Council - Consideration of Possible Motions

8

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 3

 

Purpose

To receive and note the following meeting minutes and to provide an opportunity for Councillors appointed to these Committees to provide a further verbal report:

·        Maroondah Partners in Community Wellbeing held 18 August 2014

·        Maroondah Environment Advisory Committee Meeting held 5 August 2014

·        Maroondah Community Safety Committee Meeting held 21 May 2014.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 - 2015

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term. The following appointments were made on 25 November 2013.

 

Crs Christina Gleeson and Rob Steane are Council’s representatives on the Maroondah Community Safety Committee.

 

Crs Nora Lamont and Samantha Marks are Council’s representatives on the Maroondah Partners in Community Wellbeing Committee, with Cr Fitzgerald as substitute representative.

 

Council, at its meeting on 24 March 2014, resolved to establish the Maroondah Environment Advisory Committee.  Crs Gleeson, Marks and Willmott were appointed to the Committee for the period to November 2014.


Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

Maroondah Community Safety Committee Meeting - Minutes 21 May 2014

2.

Maroondah Environment Advisory Committee - Minutes 5 August 2014

3.

Maroondah Partners in Community Wellbeing - Minutes 18 August 2014

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF THE FOLLOWING MEETINGS:

·        MAROONDAH COMMUNITY SAFETY COMMITTEE 21 MAY 2014

·        MAROONDAH ENVIRONMENT ADVISORY COMMITTEE 5 AUGUST 2014

·        MAROONDAH PARTNERS IN COMMUNITY WELLBEING COMMITTEE 18 AUGUST 2014

 


ATTACHMENT No: 1 - Maroondah Community Safety Committee Meeting - Minutes 21 May 2014

 

Item  3

 


 


 


 


ATTACHMENT No: 2 - Maroondah Environment Advisory Committee - Minutes 5 August 2014

 

Item  3

 


 


 


ATTACHMENT No: 3 - Maroondah Partners in Community Wellbeing - Minutes 18 August 2014

 

Item  3

 


 


 

 


DIRECTOR City Development Phil Turner

 

Annual Report 2013/14

Item 1

 

Purpose

To consider the Maroondah City Council 2013/14 Annual Report prior to submission to the Minister for Local Government.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014/15) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2013-2017:

8.1 – Provide enhanced governance that is transparent, accessible, inclusive and accountable

8.2 – Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment

Background

The Annual Report provides a comprehensive report on Council operations to meet its commitment of open, responsive, consultative and accountable government. Within this report, Council meets all its statutory obligations under the Local Government Act 1989 (the Act).

 

The Annual Report is Council’s highest-level comprehensive report to the community outlining how the Council has met its annual objectives as articulated in the Council Plan Annual Budget. For Council’s report on operations for the 2013/14 financial year, these objectives are derived from Maroondah 2025: A Community Planning Together and Council’s long-term financial plan. The report on operations for the 2014/15 financial year will based upon the new strategic framework outlined in Maroondah 2040: Our future together that was adopted by Council on 23 June 2014.

 

The primary objective of the 2013/14 Annual Report is to inform the Maroondah community and stakeholders of Council’s performance during the 2013/14 against the objectives and priorities outlined in the Council Plan 2013-2017 (Year 1: 2013/14).

 

The report is linked to each of the eight thematic areas of Council activities outlined in this year one version of the Council Plan 2013-2017. Council’s achievements, challenges and future directions are considered under each thematic area.


Issue / discussion

Pursuant to section 131(6) of the Act, Council is required to prepare and submit an Annual Report to the Minister within three months of the end of each financial year.  Section 134 of the Act also requires Council to hold a meeting to formally consider the report within one month of submission to the Minister and such meeting is to be advertised.

 

Council at its August meeting endorsed the 2013/14 legislatively required financial statements in principle. These have been signed unqualified by the Victorian Auditor General with statements included in this 2013/14 Annual Report.

 

Submission of the Annual Report to the Minister and subsequent public exhibition of the document will follow this Council meeting.

 

Statutory advertising is to be undertaken as required by the Act. Copies of this Annual Report will be made available from Council service centres, libraries and the Council website.

 

Key features of the Annual Report as required by section 131 of the Act, include the following matters:

·        A report of Council’s operations during the financial year;

·        Audited standard statements for the financial year;

·        Audited financial statements for the financial year;

·        Performance Statement prepared under section 132 of the Act; and

·        Report on the Performance Statement prepared under section 133 of the Act.

 

Council is also required to providing a range of other statutory information. This information can be found within the Corporate Governance and Statutory Information sections of the report.

Financial / economic issues

The cost of printing Council’s 2013/14 Annual Report is met within the current budget. A relatively small number of Annual Report copies will be printed on recycled stock to meet statutory, administrative and community needs.  The Annual Report will also be made available on Council’s website for download.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Pursuant to section 131 of the Act:

·        Following the submission of the Annual Report to the Minister, Council must give public notice that the Annual Report has been prepared and can be inspected at the Council Offices.

Pursuant to section 134 of the Act, Council must:

·        Consider the Annual Report at a meeting of the Council

·        Advertise the report at least 14 days before the meeting is held

·        Note the locations from which copies of the Annual Report can be obtained

·        Keep the Council meeting open to the public while the Annual Report is discussed

In accordance with these provisions of the Act, the Council meeting to formally consider the report will be held on 20 October 2014 and a Public Notice will be published in The Age newspaper on 19 September 2014. This notice will also be placed in the Maroondah Leader newspaper on 23 September 2014.

 

Copies of the endorsed Annual Report will be made available to the public for inspection at the City Offices, Council’s Customer Service Centres, and Council’s website from 19 September 2014.

Conclusion

The Annual Report 2013/14 confirms that Council has made significant advances towards achieving the community’s strategic vision in terms of community services, environmental enhancement, economic development, infrastructure development and civic administration and leadership, in addition to its statutory requirements under section 131 of the Act.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL:

 

1.       NOTES THE PREPARATION OF THE 2013/14 ANNUAL REPORT

 

2.       ENDORSES THE 2013/14 ANNUAL REPORT FOR SUBMISSION TO THE MINISTER FOR LOCAL GOVERNMENT

 

 

3.       ENSURES COPIES OF THE 2013/14 ANNUAL REPORT ARE MADE AVAILABLE FOR PUBLIC INSPECTION FROM 19 SEPTEMBER 2014 AT COUNCIL SERVICE CENTRES AND ON COUNCIL’S WEBSITE.

  


ACTING DIRECTOR Operations & Infrastructure ANDREW TAYLOR

 

Petition - Pleasant Drive, Heathmont
Request for Parking Restrictions

Item 1

 

Purpose

The purpose of this report is for Council to receive the petition, containing 32 signatures, requesting that parking restrictions be introduced on one side of Pleasant Drive, Heathmont. 

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  An accessible and connected community.

Our Vision:  In 2040, Maroondah is an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks, and access to a range of sustainable transport options.

Key Directions 2014 – 2015:  Work in partnership to provide improved accessibility and safety for transport users across all modes.

Background

Council received a petition on 2 September 2014.  The petition dated 13 June 2014 contained 32 signatures from residents in and surrounding Pleasant Drive, Heathmont.

 

The prayer of the petition is as follows:

 

Petition to Support a Restricted Parking Zone on One Side of Pleasant Drive.”

Issue / discussion

Pleasant Drive is located off Armstrong Road, opposite Heathmont East Primary School in Heathmont approximately 400 metres south of Canterbury Road.  Figure 1 on the following page, shows an aerial view of Pleasant Drive and the surrounding area.

 

Pleasant Drive is classified as a Local Access Street, in accordance with Council’s Road Management Plan and provides direct access for approximately 25 residential properties, including Heathmont East Pre School. 

 

Council’s Engineers will undertake an investigation regarding the introduction of parking restrictions in Pleasant Drive and present a report detailing the findings to Council at a future meeting.

 

Figure 1 – Aerial view of Pleasant Drive and surrounding area

 

Further to the prayer of the petition, the covering letter also details concerns relating to speeding and driver behaviour in Pleasant Drive, with a request for a reduced speed limit and/or traffic calming.  This particular matter will be investigated and addressed separate to the petition process and Council’s Engineers will correspond with the lead petitioners accordingly.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Unsustainable levels of on-street parking can result in an increase in traffic congestion and road safety concerns, as well as restricting resident ingress and egress resulting in decreased amenity in the area.

Social / community issues

With traffic management around schools, Council endeavours to strike a balance between the needs of the parents picking up and dropping off their children and the residents who live in the area.  At present, there is a perception within the community that it is safer for students to be picked up and dropped off from school, rather than walk, cycle or use public transport.  Unfortunately, as long as this perception exists, traffic congestion will cause problems for the schools, Council, parents and residents. 

 

Community consultation

Following Council’s investigation into parking conditions in Pleasant Drive, if it is determined that parking restrictions are required, Council’s Engineers will undertake a written survey of all affected residents to determine the level of resident support. 

 

Council’s Engineers will also consult with the Heathmont East Primary School throughout the process.

Conclusion

It is recommended that Council receives and notes the petition containing 32 signatures, requesting the introduction of parking restrictions in Pleasant Drive, Heathmont.  It is proposed that a detailed investigation into the prayer of the petition be completed and a further report detailing the findings will be presented to Council at a future meeting.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL

1.      RECEIVES AND NOTES THE PETITION CONTAINING 32 SIGNATURES REQUESTING THE INTRODUCTION OF PARKING RESTRICTIONS IN PLEASANT DRIVE, HEATHMONT

 

2.      OFFICERS PREPARE A REPORT ON THE MATTERS RAISED IN THE PETITION FOR CONSIDERATION AT A FUTURE MEETING OF COUNCIL

 

3.      ADVISES THE LEAD PETITIONER ACCORDINGLY

 

 

  


DOCUMENTS FOR SEALING

 

 

Letters Under Seal - Recognition of Service to Ringwood Spiders

ITEM 1

 

Letters under seal

Background

Mr Clinton Fullgrabe commenced with Ringwood Spiders (then called Ringwood Blues) in 2006, as Committee President and coach.

 

Since then, the club has grown from strength to strength forming two FIDA League football sides, a netball club for women with disabilities and a junior development program for young people from the ages of 8 to 14 with disabilities.

 

Clinton has led the Ringwood Spiders with compassion and empathy, treating each and every player as a valued and integral member of the club. He has also provided personal guidance and support to players off field assisting with accommodation, employment and other personal issues.

 

Clinton has been a highly respected coach, president and community leader whose commitment, enthusiasm and passion for ensuring opportunities for all abilities and is very well known throughout the community sector.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals a letter of thanks and congratulations to mr clinton fullgrabe in recognition of eight years service to the ringwood spiders